Disclosures Under Sec 4 of Right to Information Act 2005
updated on 28-07-2010
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Right to information and obligations of public authorities
DEPARTMENT OF INFORMATION & PUBLIC RELATIONS
(i) The particulars of its organisation, functions and duties. Click here
(ii) The powers and duties of its officers and employees. Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here
(iv) The norms set by it for the discharge of its functions; Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here
(vi) a statement of the categories of documents that are held by it or under its control; Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here
(ix) a directory of its officers and employees; Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here
(xvi) the names, designations and other particulars of the Public Information Officers; Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here
___________________________________________________________________
DEPARTMENT OF INFORMATION & PUBLIC RELATIONS
MANUAL – I : PARTICULARS OF THE ORGANIZATION, FUNCTION AND DUTIES
Name of the organization:
a) Secretariat
The Department of Information & Public Relations Nagaland is presently under the charge of the Chief Minister, assisted by a Parliamentary Secretary. At the Administrative level in the Secretariat, the Department is headed by a Commissioner & Secretary who is assisted by a team of officers and staff from Nagaland Civil Service (NCS) and Nagaland Secretariat Service (NSS) cadres (present strength of one NCS officer as Additional Secretary and one NSS officer as Under Secretary, one NSS officer as Section Officer (SO), two NSS officer as Junior Section Officer (JSO) including other Grade-III and Grade- IV staff in the Administrative Department.
b) Directorate Office
Director heads the Directorate of Information & Public Relations with its head office at Kohima, below Nagaland Civil Secretariat, which was initially established in 1963 as Information, Publicity & Tourism. Again in the year 1984, the nomenclature has been changed to the Directorate of Information & Public Relations.
At present 7 district headquarters are headed by the District Public Relations Officers (DPROs) who look after 16 Sub-Divisional Information Offices.
1. Kohima: Office of the District Public Relation Officer (DPRO).
Sub-Divisional Information Offices:
i) Dimapur : Office of the Sub-Divisional Office (SDIO).
ii) Peren : Office of the Sub-Divisional Office (SDIO).
iii) Tseminyu: Office of the Sub-Divisional Office (SDIO).
2. Zunheboto: Office of the District Public Relation Officer (DPRO).
Sub- Divisional Information Offices:
i) Pughuboto : Office of the Sub-Divisional Office (SDIO).
ii) Aghunato : Office of the Sub-Divisional Office (SDIO).
3. Mon: Office of the District Public Relation Officer (DPRO).
Sub- Divisional Information Offices:
i) Naginimora : Office of the Sub-Divisional Office (SDIO).
ii) Aboi: Office of the Sub-Divisional Office (SDIO).
iii) Tizit : Office of the Sub-Divisional Office (SDIO).
4. Tuensang: Office of the District Public Relation Officer (DPRO).
Sub- Divisional Information Offices:
i) Kiphire: Office of the Sub-Divisional Office (SDIO).
ii) Longleng : Office of the Sub-Divisional Office (SDIO).
iii) Noklak : Office of the Sub-Divisional Office (SDIO).
5. Phek: Office of the District Public Relation Officer (DPRO).
Sub- Divisional Information Offices:
i) Pfütsero : Office of the Sub-Divisional Office (SDIO).
ii) Meluri : Office of the Sub-Divisional Office (SDIO).
6. Mokokchung: Office of the District Public Relation Officer (DPRO).
Sub- Divisional Information Offices:
i) Mangkolemba : Office of the Sub-Divisional Office (SDIO).
ii) Changtongya : Office of the Sub-Divisional Office (SDIO).
7. Wokha: Office of the District Public Relation Officer (DPRO).
Sub- Divisional Information Offices:
i) Bhandari : Office of the Sub-Divisional Office (SDIO).
8. New Delhi: Press Relation Officer, Nagaland House.
Location of the Office:
The Office of the Director is presently located below Nagaland Civil Secretariat, New Capital Complex, Kohima. The present office can be reached by local taxi as well as city bus plying from B.O.C. The Departmental bus is used for picking and dropping the staff.
Address:
‘IPR Citadel’
Directorate of Information & Public Relations,
New Capital Complex,
Kohima – 797004.
Office Timings:
Winter: 9:00 A.M to 4:00 P.M
Summer: 9:30 A.M to 4:30 P.M
(The Officers & Staff in News Section & Technical Section perform duties even after office hours and during Government Holidays as and when necessary).
Function & Duties:
The department publishes a daily news bulletin called ‘Naga News’, giving official coverage/reports of important events, especially those that concern the state Government. The input in ‘ Naga News’, including press photos, is from department officials in the Directorate, officers in the districts, sub-divisions and supporting staff. A specialized team in the Directorate compiles screens and edits the reports in proper perspective to highlight policies, initiatives, activities and achievements of the Government. The ‘Naga News’ is sent out through e-mail to all local papers, AIR, DDK, news agencies and correspondents of national papers and thus serves as a major source of information to the press and media.
The department regularly brings out various publications to highlight and promote the activities of state Government. The department also undertakes publication of the following periodicals on regular basis.
i) Monthly magazine ‘The Warrior’
ii) Nagaland Calendar
iii) Nagaland diary
iv) Table Calendar
v) Basic Facts
vi) Chief Minister’s Speeches
vii) VIPs Poster
viii) Festivals of Nagaland
Mission/Vision Statement
The declared Mission Statement of the Department states ‘The Department of IPR commits itself to provide responsive, value based information to the people and the media in its ultimate endeavor to serve the public; to establish favorable attitudes and responses to the government on the part of the general public or special groups; including analyses of attitudes, appraisal of procedures and policies, recommendation of internal change, and effective presentation of the government's purposes and objectives of the people’.
"The department further dedicates itself to the cause of promoting better understanding between the government and the people and between the Government and the Media translating into reality, the theory of Accountability and Transparency, and the unavoidable criteria of good governance”.
"It shall be the endeavor of the Department to enlighten the people on the policies, activities and programmes of the Government making them part of the whole process through an atmosphere of interaction and cooperation."
4. Objectives
In keeping with the changing times, the Department has changed its priorities and focus over the decades. In the 60s and 70s, cinema shows, library facilities and distribution of radio sets, leaflets, folders and booklets were the main activities. The 80s brought in the importance of television, video films and the local press. The Department thus guided and nurtured the fledgling local media, distributed TV sets to villages and consolidated the photo and the P.A. section. In the 90s the department mostly concentrated on the official publications, advertisements, video documentaries and in feeding the local and national press with the activities and achievements of the Government with special focus on its peace initiatives. In the new century, the department has embarked on the process to computerization, internet/intranet connectivity to keep the press and the public informed of the activities, policies and programmes of the Government.
5. Activities and functions:
* News collection and dissemination: All the officers (except those in the technical section) SDIOs, Journalists, IAs and News Assistants are primarily engaged in news/information collection and dissemination activities. Reports of happenings of all kinds with special focus on the development and other activities of the government are collected from all over the state and published daily in the departmental bulletin 'Naga News', which in turn is used extensively by the local press, AIR, DDK, news agencies and correspondents of National papers stationed in the state.
The Department has been able to design and launch the departmental website iprngl.nic.in with the help of NIC, Nagaland, which contains basic information about the Department. ‘Naga News’ is also available on this website and can be accessed in all the Community Information Centre (CIC) by officials, students and other interested persons.
*Publications:
Apart from highlighting the achievements of the government, the publications also reflect the cultural heritage of the state. Annual regular Publications of the Department are:
Nagaland Calendar Nagaland Diary
Table Calendar Speeches of Chief Minister
Basic Facts Folders on Festivals of various Naga Tribes
* ‘The Warrior’: The Department also publishes the monthly news magazine 'The Warrior' containing news round-up, important government notifications/orders, features etc. which is distributed free to all the villages in the state besides officials, NGOs and interested members of the public. The Department hopes to host the magazine in the internet along with regular publications like the Basic Facts.
* Public address system coverage: The Directorate and the offices of the DPROs and SDIOs are equipped with PA systems and operators. All official functions, meetings, VIP visits and important religious and social functions are facilitated with these equipments. Public announcements regarding government notifications, orders and issues of public importance are carry out by the Department under this scheme.
* Photo Coverage: The Directorate and its subordinate offices are equipped with photo sections with basic photo equipment and dark rooms. VIP tours, official functions, developmental works, cultural and human-interest subjects, etc. are covered under this section. The photographs are used in official publications, government advertisements, photo exhibitions etc. and also by the local papers, other government departments, VIPs and individuals in their publications. Since 2003-04 the Department has procured digital cameras to augment the photo section at the Directorate and few district offices and press photos in digital format are now sent to the press through e-mail.
* Video Coverage: Video coverage is given to important government functions for record as well as for publicity. The video section also covers important social and religious functions/events and VVIP visits. These recordings are preserved as records, given to the VVIPs and to Cable TV operators to telecast. Recordings of important events and functions are also used by DDK, Kohima as news clippings.
* Library Service & Translations: The Directorate and Information Centres are attached with libraries stocked with books on various topics of general interests. These libraries cater to the needs of officials, academics and the general public.
The Translation Wing of the Directorate, from time to time translates important speeches of VVIPs, government notifications and other important subjects like AIDS awareness, Blindness Control etc. into local dialects for widespread dissemination.
* Press Accreditation: The Information & Public Relations, being the nodal department for all press related matters, implements the Press Accreditation Rules (Nagaland) 1980, whereby eligible Press Representatives/Journalists are given accreditation to the Government of Nagaland. An accredited journalist/pressperson is eligible for certain benefits/privileges including insurance, free and concessional travel by public transport etc.
* Advertisements: The department is authorized to regulate all official advertisements emanating from the various government departments as stated in the Government Advertisement Policy and Rules (Nagaland) 1980. As per the Rules, all advertisements from all the government departments are required to be routed through the IPR, which maintains the list of registered newspapers, and periodicals that fulfill the criteria required to be eligible for receipt of such advertisements.
The Department is also authorized to blacklist a paper for reasons like publication of anti-national, anti-social, communal news and articles etc, which will debar that paper from receiving government advertisements, and its employees from receiving accreditation. These instruments are necessary to exert pressure on the papers and the journalists to maintain a certain code of conduct even though the press is free and independent.
The Department from time to time releases advertisements and special supplements to National and local papers/magazines highlighting the various programmes and achievements of the State Government. Special advertisements are also released on occasions like visits of VVIPs etc.
* Press Conference, Conducted Tours & Liaison Works: The IPR organizes press conferences for the Chief Minister, his Ministerial Colleagues, senior officials and visiting dignitaries. The Department also organizes conducted tours for visiting as well as local media persons on important occasions. The officers are also called upon, from time to time, to act as liaisons/advisors for documentary film makers/producers.
* Mobile Audiovisual Publicity Unit: During 2003-04 the Department launched the first phase of the Mobile Audio Visual Publicity Unit. One unit consists of one vehicle, one LCD projector along with necessary accessories like generators, DVD player, PA equipment etc. These units are utilized for creating awareness among the rural masses of the various programmes and policies of the government and other subject of social concerns like HIV/AIDS, disaster management etc. These units are also used for coverage of VVIP functions with photo/video and PA systems.
* Modernisation/Computerisation: Under this programme, started in 2003-04, the News and Photo sections in the Directorate have been computerized. Computers are being provided to the district offices, which are connected to the Directorate through a Wide Area Network (WAN). News, photos and other reports are thus collected from every nook and corners of the state.
* Training: In coordination with the Indian Institute of Mass Communication (IIMC) and other organizations, the Department organizes short-term trainings in Journalism and Mass Communication for Officers and staff as well as other private media persons. Intensive training for the News and Technical staff is emphasized.
MANUAL II : Power and duties of Officers and Employees
MANUAL III:
The procedure followed in decision making process including channels of supervision and accountability
As laid down in normal office procedure, all official matters/papers/correspondents are marked by the Director/HoD to the concerned office assistant who process it in the file of the particular subject. The file moves from the assistant to the superintendent, officer in charge, joint Director, Addl. Director and Director who gives the final decision based on the remarks/suggestions/recommendations of the subordinate officers/assistants.
Major policy decisions and new issues are also discussed and decided upon collectively by the officers in the monthly officers' coordination meetings.
MANUAL IV: The norms set for discharge of function
All functions are executed by the officers and staff as per the distribution of works made by the Head of the Department by the concerned sections in the Directorate, District/Sub Divisional office or Information Centre as the case may be. The HoD and Section in charge also assigns function and responsibilities as and when uncovered/new issues/subjects arises.
MANUAL V: The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions
Central Civil Services (Leave) Rules 1972
Nagaland Government Servants Conduct Rules, 1968
The Nagaland Services (Discipline & Appeal) Rules 1967
Press Accreditation Rules (Nagaland) 1980
Advertisement Policy & Rules (Govt. of Nagaland)
The Cable Television Network (Regulation) Amendment Act 2000
MANUAL VI: A statement of the categories of documents that are held by it or under its control
Under Establishment:
● Appointment Orders
● Transfer Posting
● Promotions Orders
● Training
● Service Books
● ACRs
● Seniority List
● Maintenance of Personal files
● Records relating to furniture
● Records relating to stationery
● Records relating to vehicles
● Matter relating to Court Cases
Under Accounts:
● Annual Plans
● Five Year Plan
● Sub-allocations
● Cash books
● Bill Books
Under Technical:
● P.A. equipments
● Photo Section
● P.A. system
● Video coverage
Under Publication:
● Printing of the Calendar
● Diary
● Basic Facts
● Festivals
● Dan Achievement
● Warrior
News Section
● News Coverage
MANUAL VII:
The particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formation of its policy or administration
(DOES NOT APPLY)
MANUAL VIII :
A statement of boards, Council, committees and other bodies constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public or the minutes of such meetings are accessible for public.
Sl.
No
Name of the
Board/ Committee
Composition of the Board/Committee
Remarks
1.
Press Accreditation Committee
Chairman- Chief Secretary
Members:-
1. Commr & Secy- I&PR
2. 3(three) Sr. Most Editor
3. Press Secretary to C.M
4. Director
Constituted as per the guidelines Press ccreditation Rules (Nagaland), 1996.
MANUAL IX : A Directory of the Officers & Employees of the Department
a. DIRECTORY OF OFFICERS AND STAFF UNDER INFORMATION & PUBLIC RELATIONS (SECRETARIAT)
Sl.
No
Name of Govt.
Employee
Present Post held
Phone No.
1.
M.K. Mero
Comissioner & Secretary
9436601016
2.
Y. Kikon
Additional Secretary
9436011026
3.
Orenponi Thong
Under Secretary
9856300865
4.
S.T. Anar
Section Officer
9612416542
5.
Z. Hibo
Jr. Section Officer
9862620826
6.
Victor Chishi
Jr. Section Officer
9615084640
7.
Koteü Kezo
Secretariat Assistant
9863589232
8.
Azo Magh
Secretariat Assistant
9436211957
9.
Vizovole Naleo
Steno. Gr. II Jr.
9863041549
10.
Visebino
Spl. Gr. Typist
9856956247
11.
Charani
Sr. Gr. Typist
9856200193
12.
Limanungla
Typist Gr. III
13.
Medovituo
Office Peon
9856312449
14.
Neivotuo
Office Peon
9856036984
15.
Chipothung
Office Peon
16.
Zachinü
Office Peon
17.
Beduvolü
Office Peon
b. DIRECTORY OF OFFICERS AND STAFF UNDER INFORMATION & PUBLIC RELATIONS DIRECTORATE
Directorate Officers & Employees
MANUAL X :
The Monthly remuneration received by each of its Officer and Employees including the System of Compensation as provided in Regulation.
(Secretariat)
Sl.
No.
Name of Govt. Employees
Designation
Gross
Net
1.
Shri.M.K.Mero
Commr & Secy
Rs.1, 26,643
Rs. 1,26,435
2.
Shri.Y.Kikon
Addl. Secy.
Rs. 48,004
Rs. 45,116
3.
Smti. Orenponi Thong
Under Secy.
Rs. 27,250
Rs. 25,962
4.
Shri. S.T. Anar
Section Officer
Rs. 20,660
Rs. 19,412
5.
Shri. Z. Hibo
Jr Section Officer
Rs. 18,656
Rs. 16,928
6.
Shri. Victor Chishi
Jr Section Officer
Rs. 16,254
Rs. 14,426
7.
Smti.Koteü Kezo
Sectt. Assistant
Rs. 14,652
Rs. 12,924
8.
Smti. Azo Magh
Sectt. Assistant
Rs. 13,450
Rs. 12,722
9.
Smti.Vizovole Naleo
Steno Gr.II Jr
Rs. 19,754
Rs. 18,234
10.
Smti. Visebino
Spl.Gr.Typist
Rs. 22,796
Rs. 21,868
11.
Smti. Charani
Sr.Gr. Typist
Rs. 17,456
Rs. 16,528
12.
Smti. Limanungla
Typist Gr.III
Rs. 13,220
Rs. 11,200
13.
Shri. Medovituo
Office Peon
Rs. 10,119
Rs. 9,529
14.
Shri. Neivotuo
Office Peon
Rs. 10,460
Rs. 9,870
15.
Shri. Chipothung Kikon
Office Peon
Rs. 10,119
Rs. 7,544
16.
Shri. Zachinü
Office Peon
Rs. 10,119
Rs. 7,425
17.
Smti. Beduvolü
Office Peon
Rs. 9,750
Rs. 8,350
The Monthly Remuneration received by each of its Officer and Employees
MANUAL XI :
The Budget Allocated to each Agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made:
a. The year 2009-10: (Rs. In lakh)
Head of Account
Expenditure figures
REVENUE SECTION
PLAN
NON-PLAN
2220- INFORMATION & PUBLICITY
001-Direction & Administration
001(1)(2)- Direction & Subordinates
Salaries
742.11
Wages
33.30
Travel Expenses
15.00
5.16
Office Expenses
16.00
15.40
Motor Vehicle
30.00
8.85
Rent, Rates & Taxes
5.00
2.88
Repairs/ Maintenance
1.20
Materials Supplies
5.00
16.22
Machinery & Equiptment
22.00
1.68
Grant-in-aid/ Contribution
5.00
001(2)- Subordinate Establishment
003- Research & Training in Mass Communication
101-Advertising & Visual Publicity
101(1)-Distribution of Radio/Tv
101(2)-Exhibition & Hoarding
101(3)- Printed & Pictorial Publicity
4.80
Sales & Publicity Expenses
32.11
101(4)-Public Addressing System
102- Information Centres
103- Press Information Service
106- Field Publicity
109-Photo Services
Others
273.00
15.50
Total
Rs.371.00
Rs.879.21
Head of Account
Expenditure Figures
CAPITAL SECTION
PLAN
NON-PLAN
4220-Capital Outlay on Information & Publicity
4220-60 Others
4220-60-800 Other Expenditure
4220-60-800(1) Buildings (IPR)
9.00
MANUAL XII:
The Manner of execution of Subsidy Programmes
(DOES NOT APPLY)
MANUAL XIII:
Particulars of recipients of concessions permits or authorization granted by it.
(DOES NOT APPLY)
MANUAL XIV:
Details of Information available in electronic format
The Department publishes the daily news bulletin 'Naga News' which can be accessed at htt//:www.iprngl.nic.in.
The 17 Manuals of the Department will also be made available on the same website after approval by the Government.
MANUAL XV:
Particulars of the facilities available to citizens for obtaining information
The basic information of the department is available on-line in the Department's web site htt//:www.iprngl.nic.in where the 17 Manuals under the RTI is also to be made available. Appelate Authority, PIO and APIOs have also been designated by the government and notified as is given in Manual XVI.
MANUAL XVI:
The names, designations and other particulars of the Public Information Officers
The following officers of the Department of Information and Public Relations, Government of Nagaland, have been appointed as (i) Public Information Officers, (ii) Assistant Public Information Officers and (iii) First Appelate Authority (FAA) for performing function under the Right to Information Act in respect of information under the control of the Department of Information and Public Relations, Government of Nagaland.
1. PUBLIC INFORMATION OFFICERS
FOR SECRETARIAT LEVEL:
Appellate Authority:
I) Shri M.K. Mero
Commissioner & Secretary,
Information & Public Relations Department
Government of Nagaland,
Nagaland Civil Secretariat
Tele No. 9436601016(M)
Public Information Officer:
II) Shri Y. Kikon
Additional Secretary,
Information & Public Relations Department
Government of Nagaland,
Nagaland Civil Secretariat
Tele No. 9436011026(M)
Assistant Public Information Officer
III) Smti Orenponi Thong
Under Secretary,
Information & Public Relations Department
Government of Nagaland
Nagaland Civil Secretariat.
Tele No. 9856300865(M)
FOR DIRECTORATE LEVEL INFORMATION:
1) Appellate Authority:
Imokokba
Director
Directorate of Information & Public Relations,
IPR Citadel, New Capital Complex, Kohima – 797001
Telephone – (0370) 2271492 (O)
Telefax – (0370) 2271496 (O)
2) Public Information Officer:
Limawati
Joint Director
Directorate of Information & Public Relations,
IPR Citadel, New Capital Complex, Kohima – 797001
Telefax – 2806017 (O)
3) Assistant Public Information Officer:
Dzüvinuo Theünuo
Information Officer
Directorate of Information & Public Relations,
IPR Citadel, New Capital Complex, kohima – 797001
Telephone – (0370) 2271491 (O)
III. FOR DISTRICT LEVEL INFORMATION:
Assistant Public Information Officers:
1) District Public Relations Officer,
Kohima. Telephone – (0370) 2290297 (O)
2) District Public Relations Officer,
Mokokchung. Telephone – (0369) 2228363 (O)
3) District Public Relations Officer,
Tuensang. Telephone – (03861) 220421 (O)
4) District Public Relations Officer,
Zunheboto. Telephone – (03867) 220123(O)
5) District Public Relations Officer,
Phek. Telephone – (03865) 223733 (O)
6) District Public Relations Officer,
Mon. Telephone – (03869) 221060 (O)
7) District Public Relation Officer,
Wokha. Telephone – (03862) 223223 (O)
8) Press Relations Officer,
New Delhi. Telephone – (011) 23017271 (O)
9) Sub- Divisional Information Officer,
Dimapur Telephone – (03862) 227798 (O)
10) Sub-Divisional Information Officer,
Peren. Telephone – (03862) 267263 (O)
11) Sub- Divisional Information Officer,
Kiphire. Telephone – (03863) 225530 (O)
12) Sub- Divisional Information Officer,
Longleng.
MANUAL XVII :
Such other information as may be prescribed and thereafter updated every year.
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