Disclosures Under Sec 4 of Right to Information Act 2005
CHIEF MINISTER’S SECRETARIAT
Right to information and obligations of public authorities
Sec 4 (1)(b) of RTI Act 2005
(i) The particulars of its organisation, functions and duties.Click Here
(ii) The powers and duties of its officers and employees.Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability;Click here
(iv) The norms set by it for the discharge of its functions;Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;Click here
(vi) a statement of the categories of documents that are held by it or under its control;Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;Click here
(ix) a directory of its officers and employees;Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it;Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form;Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;Click here
(xvi) the names, designations and other particulars of the Public Information Officers;Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year;Click here
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The particulars of its organisation, functions and duties.
1. Introduction :-
The Chief Minister of Nagaland & Ministers are appointed by the Governor of Nagaland in exercise of the powers conferred by Clause (I) of the Article 164 of the Constitution of India.
Under the Powers vested under Clause (3) of Rule 5 of the Rules of Executive Business of the Government of Nagaland, the Chief Minister of Nagaland appoints Members of Nagaland Legislative Assembly as Parliamentary Secretaries to assist the Chief Minister/other Ministers.
2. Main Features of the Organization:-
(i) Preparation of Ministers’ salaries and T.A
(ii) Purchase of books for various Council of Ministers.
(iii) Payment of electricity charges, water charges and telegram charges etc.
(iv) Entertainment charges.
(v) Procurement of furniture & carpets.
(vi) Procurement of Stationery.
(vii) Matters relating to telephone installation in the Bungalows and office of the Ministers.
(viii) Maintenance of Stock Register.
(ix) All matters relating to contingent expenditure under the Head of Account 21.1- Council of Ministers.
3. Functions of the Chief Minister’s Secretariat : -
(a) General
(b) Bill & Cash
3.1(a)General:- The Chief Minister’s Secretariat (General Branch) deals in providing/ arranging Residential Bungalows(Govt.) to the appointed Chief Minster of Nagaland/Ministers/Parliamentary Secretaries. In case of shortage of Government Bungalows, appropriate private buildings are arranged on payment of House Rent basis. The furnishing of the Residential Bungalows are looked after by the Estate Office under Housing Department.
Furnishing of Offices with furniture accessories and providing day to day office stationeries requirements. Deals with all correspondences relating to the entitled facilities of the Chief Minister of Nagaland/Ministers/Parliamentary Secretaries.
As assigned in the Rules of Executive Business- sanctions on purchase of books for various Council of Ministers, payment of electricity charges, water charges, entertainment charges, procurement of furniture and carpets, procurement of stationery, matters relating to telephone installation in the Bungalows and office of the Ministers are done with the approval and concurrence of appropriate authority subject to availability of budget provision.
3.2 (b) Bill & Cash Branch:- The Bill and Cash Branch deals with preparation of Ministers salaries and allowances entitlement as per “THE NAGALAND SALARIES, ALLOWANCES AND OTHER FACILITIES OF THE CHIEF MINISTER, OTHER MINISTERS, SPEAKERS, LEADER OF OPPOSITION, DEPUTY SPEAKER, PARLIAMENTARY SECRETARIES AND OTHER MEMBERS OF THE NAGALAND LEGISLATIVE ASSEMBLY AND PENSION FOR EX-MEMBERS ACT, 2005 (ACT NO.8 OF 2005)” passed by the Legislative Assembly. The Chief Minister/Ministers/Parliamentary Secretaries salaries and allowances are furnished below:-
Sl.No.
Designation
Pay
Per month
POL
p.m.
VMA
p.m.
Hospt.
p.m.
News Paper Allowance
p.m.
1.
Chief Minister
Rs.15,000/-
5,000/-
2,000/-
4,000/-
500/-
2.
Ministers
Rs.13,000/-
5,000/-
2,000/-
4,000/-
500/-
3.
Parliamentary Secretaries
Rs.11,000/-
5,000/-
2,000/-
4,000/-
500/-
(copy of the Act is enclosed for reference)
4.1 Chief Minister’s Secretariat Staff:-
Officers and Staff are appointed by the P & AR Deptt. and Home Deptt.(SAB), recruited through N.P.S.C. and posted to the Chief Minister’s Secretariat which is under the establishment of Nagaland Civil Secretariat, Salaries of the Officers and staff are borne under Home Department’s ‘Head of Account’
4.2 Names and Designations of Officers and Staff:-
Sl.No. Name Designation
1. Shri. L. Kire, Commissioner & Secretary
2. Shri.Lanukaba Jamir, Under Secretary
3. Smti. Vilazonuo, Junior Section Officer (Gazetted)
4. Shri. Yibemo Lotha, Sr. Accountant
5. Shri.Khrievituo, Asstt. Store Officer
6. Shri.Khonthungo, Secretariat Assistant
7. Shri. Mannyiem, Secretariat Assistant
8. Shri L. Hangsing Junior Secretariat Assistant.
9. Shri Keneisaho Typist (Special Grade)
10. Shri Khriesakeso Storeman
11. Shri N. Ngaisham Peon
12. Shri Dilip Sharma Driver
13. Shri Kikheho Peon
14. Shri Thepfurüya Peon
15. Shri Ghuvihe Chowkidar
4.3 Powers/duties of officers and employees:-
1. Shri.L. Kire, Commissioner & Secretary to the Govt. of Nagaland is holding the Administrative Head of the Chief Minister’s Secretariat - the authority of approval on all matters of establishment and financials.
2. Shri.Lanukaba Jamir, Under Secretary to the Govt. of Nagaland who stream lines all the General establishment correspondences and financial proposals. He is also holding the charge of Drawing and Disbursing Officer of the Chief Minister’s Secretariat.
3. Smti Vilazonuo, Junior Section Officer – She supervises the staff in the Branch. She also officiates the next higher Officer’s duties whenever required.
4. Shri. Yibemo Lotha, Sr. Accountant is holding the charge of cashier and supervises the preparation of salaries, TA and all other bills of Ministers and Parliamentary Secretaries.
5. Shri.Khrievituo, Assistant Store Officer is holding the charge of the Store and Stationery purchases/issue of stationeries to the Offices of Ministers/Parliamentary Secretaries/Chief Minister’s Office on receipt of indent. The Assistant Store Officer is also in-charge of maintaining Stock Register of Stationeries.
4.4 Distribution of works among Staff:-
1. Shri.Khonthungo, Secretariat Assistant – He is assigned for establishment matters and general correspondences, RTI, POL and utility bills.
2. Shri. Mannyiem, Secretariat Assistant – He assist Senior. Accountant and prepare bills.
3. Shri L. Hangsing, Junior Secretariat Assistant – He is assigned for vehicles under CMS, Telephones, Air/Helicopter lifting of Chief Minister, Ministers and Parliamentary Secretaries.
4. Shri Keneisaho, Typist (Special Grade) is incharge of typing all correspondences.
5. Shri Khriesakeso, Storeman – He assists Assistant Store Officer in purchase/issuing stationeries to the Offices of Ministers, Parliamentary Secretaries and CMO.
6. Shri N. Ngaisham, Peon – He assists Senior Accountant and assigned for messenger.
7. Shri Dilip Sharma, Driver – He is the lone Driver for Pool duty of Chief Minsiter’s Secretariat.
8. Shri Kikheho, Peon They assist Branch in daily
9. Shri Thepfurüya, Peon official works.
10. Shri Ghuvihe, Chowkidar.
4.5. Salaries of the Officers and Staff of Chief Minister’s Secretariat.
1. Shri L. Kire, Commissioner & Secretary :
B.P --- Rs. 18,900/-
DP --- Rs. 9,450/-
DA --- Rs. 13,325/-
SPA --- Rs. 3,544/-
MA --- Rs. 100/-
SA --- Rs. 300/-
HRA --- Rs. 2,126/-
SCRA --- Rs. 1,050/-
Dep All --- Rs. 1,000/-
Gross --- Rs. 49,795/-
2. Shri Lanukaba Jamir, Under Secretary :
B.P --- Rs. 10,975/-
DP --- Rs. 5,488/-
DA --- Rs. 6,750/-
MA --- Rs. 100/-
SA --- Rs. 150/-
CA --- Rs. 300/-
Gross --- Rs. 23,763/-
3. Smti Vilazonuo, Junior Section Officer:
B.P --- Rs. 7,100/-
DP --- Rs. 3,350/-
DA --- Rs. 4,367/-
MA --- Rs. 100/-
Gross --- Rs. 15,650/-
4. Shri Yibemo Lotha, Senior Accountant :
B.P --- Rs. 8,300/-
DP --- Rs. 4,150/-
DA --- Rs. 5,105/-
MA --- Rs. 100/-
HRA --- Rs. 623/-
Gross --- Rs. 18,278/-
5. Shri Khrievituo, Assistant Store Officer :
B.P --- Rs. 6,875/-
DP --- Rs. 3,438/-
DA --- Rs. 4,228/-
MA --- Rs. 100/-
HRA --- Rs. 516/-
Gross --- Rs. 15,157/-
…
6. Shri Khonthungo, Secretariat Assistant:
B.P --- Rs. 6,200/-
DP --- Rs. 3,100/-
DA --- Rs. 3,813/-
MA --- Rs. 100/-
Gross --- Rs. 13,213/-
7. Shri Mannyiem, Secretariat Assistant :
B.P --- Rs. 5,300/-
DP --- Rs. 2,650/-
DA --- Rs. 3,260/-
MA --- Rs. 100/-
HRA --- Rs. 398/-
Gross --- Rs. 11,708/-
8. Shri L. Hangsing, Junior Secretariat Assistant :
B.P --- Rs. 4,125/-
DP --- Rs. 2,063/-
DA --- Rs. 2,537/-
MA --- Rs. 100/-
HRA --- Rs. 309/-
Gross --- Rs. 8,825/-
9. Shri Keneisaho, Typist (Spl. Grade)
B.P --- Rs. 8,500/-
DP --- Rs. 4,250/-
DA --- Rs. 5,228/-
MA --- Rs. 100/-
HRA --- Rs. 638/-
Gross --- Rs. 18,716/-
10. Shri Khriesakeso, Storeman :
B.P --- Rs. 3,730/-
DP --- Rs. 1,865/-
DA --- Rs. 2,294/-
MA --- Rs. 100/-
HRA --- Rs. 280/-
Gross --- Rs. 8,269/-
11. Shri N. Ngaisham, Peon :
B.P --- Rs. 4,250/-
DP --- Rs. 2,125/-
DA --- Rs. 2,614/-
MA --- Rs. 100/-
HRA --- Rs. 319/-
Gross --- Rs. 9,408/-
12. Shri Dilip Sharma, Driver :
B.P --- Rs. 4,100/-
DP --- Rs. 2,050/-
DA --- Rs. 2,165/-
MA --- Rs. 100/-
Gross --- Rs. 8,415/-
13. Shri Kikheho, Peon :
B.P --- Rs. 2,840/-
DP --- Rs. 1,420/-
DA --- Rs. 1,747/-
MA --- Rs. 100/-
HRA --- Rs. 213/-
Gross --- Rs. 6,320/-
14. Shri Thepfurüya, Peon :
B.P --- Rs. 2,840/-
DP --- Rs. 1,420/-
DA --- Rs. 1,747/-
MA --- Rs. 100/-
HRA --- Rs. 213/-
Gross --- Rs. 6,320/-
15. Shri Ghuvihe, Chowkidar :
B.P --- Rs. 4,025/-
DP --- Rs. 2,013/-
DA --- Rs. 2,476/-
MA --- Rs. 100/-
HRA --- Rs. 302/-
WAS --- Rs. 7/-
Gross --- Rs. 8,923/-
The Chief Minister’s Secretariat budget is a charged item of the State Budget as per Article 202(3)(a) of the Constitution of India. The Annual Budget (revised) of the Chief Minister’s Secretariat was Rs.518.89 lakhs in 2007-08.The Budget Estimate for 2008-09 is Rs.469.65 lakhs (pre-revised)
5.2 Chief Minister’s Sports Fund:-
The Chief Minister of Nagaland is the President of the Chief Minister’s Sports Association of Nagaland. The State Government provides fund under Chief Minister’s Sports Fund (Non-Plan) which is utilized for purchase of sports goods for National and International players according to its priorities, apart from granting financial assistance for construction of Football grounds, Rostrums etc. It also provides Fund for promotion of sports activities and programmes.
Budget provision during 2007-08 was Rs.150.00 Lakhs (revised) and the Budget provision for 2008-09 is Rs.100.00 Lakhs (pre-revised)
5.3 Discretionary Grants/People’s Present:-
Budget provision under Discretionary Grants /People’s Presentation are drawn (in A/C Bills) with the approval of the Hon’ble Chief Minister of Nagaland in 4(four) installments and is distributed to all the Council of
Ministers/Parliamentary Secretaries to be utilized under their discretions in different constituencies. Actual Payment Receipt (APR) are submitted to the Accountant General, Nagaland in the form of D.C.C. Bills.
Budget provision during 2007-08 was Rs.50.00 lakhs(revised) and Rs.50.00 lakhs (pre-revised) for 2008-09.
6. Public Information Officers:-
Shri Lanukaba Jamir, Under Secretary is is the Public Information Officer (Tel.0370-2270059(O) and Shri Khrievituo, Assistant Store Officer is the Assistant Information Officer (Tel.0370-2270058(O). Shri L. Kire, Commissioner & Secretary (Tel.0370-2243025(O) & 0370-2270079(O) is the Appellate Authority for the Chief Minister’s Secretariat under the Right to Information Act,2005.
7. Chief Minister’s interaction with the public:-
Apart from the normal official duties/meetings with officers/staff of various Departments, joint meetings with Departments are frequently held for consultations and for review. Chief Minister is also the Chairman of various Committees constituted by Government, such as Chairman of State Level Project Implementation Committee, Chairman Sarva Shiksha Abhiyan (S.S.A), President Nagaland State Sports Council, President Nagaland Olympic Association,
Chairman of Land Acquisition Authority, Chairman State Planning Board, and Chairman State Level Purchase Committee etc.
In addition, the Chief Minister also interacts with the V.V.I.Ps, V.I.Ps, Civil Societies, NGOs, Churches etc. for the welfare of the people of the State.