Disclosures Under Sec 4 of Right to Information Act 2005 updated on 28-07-2010
HOME DEPARTMENT
Relief, Rehabilitation & Disaster Management
Nagaland: Kohima
Right to information and obligations of public authorities
(i) The particulars of its organisation, functions and duties.Click here
(ii) The powers and duties of its officers and employees.Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability;Click here
(iv) The norms set by it for the discharge of its functions;Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;Click here
(vi) a statement of the categories of documents that are held by it or under its control;Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;Click here
(ix) a directory of its officers and employees;Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it;Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form;Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;Click here
(xvi) the names, designations and other particulars of the Public Information Officers;Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year;Click here
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RELIEF, REHABILITATION & DISASTER MANAGEMENT
The particulars of its organization, functions and duties:
Introduction
The Relief Rehabilitation & Disaster Management Branch is another major Branch of the State Home Department. The main functions are grant of cash Relief, Ex-gratia, Donation for charitable purpose, providing relief to victims of natural calamities and implementation of various disaster management activities in the Stat
The major core, functions
The following subject matters are dealt by the Relief, Rehabilitation & Disaster Management branch of the Home Department:
- Cash Relief: Grant of Cash relief to the poor, distressed and needy persons.
- Ex-Gratia: Ex-gratia payment to the next of kin of Govt. servants who are killed while performing bonafide Govt. duty and for civilians who are killed due to uncalled actions of Govt. servants in execution of official duty and also those killed in natural calamities.
- Donation for charitable purpose: Grant of financial assistance to those organizations and institutes who render social services to the public.
- Relief on account of Natural Calamities: Grant relief to the victims of various natural calamities.
- Disaster Management: Under Disaster Management, the Department is implementing the Disaster Risk Management Programme which is being funded by the Government of India and the United Nations Development Programme (UNDP). The main functions are Crisis Management involving relief, rehabilitation and restoration, risk management which involves preparedness, prevention, warning and mitigation in the State.
The powers and duties of its officers and employees
Secretariat Assistant/LDA: - They examine and process all the papers and cases received by the branch, maintain files and also look after receipt and dispatch of daks.
Typist: - Concerned with all typing matters.
Peons: - Act as assistant in the Branch in handling files and delivering files, messages and information.
Branch Section Officer: - Branch Section Officer supervises and controls the working system of the whole branch and maintains the attendance of the Staffs in the Branch in order to cultivate work habit and to implement the Govt. Policy of No work No pay.
Under Secretary: - All the files and daks go through the Under Secretary of the Branch and after going through the files, Under Secretary will give the clear picture of the subject matter and will put up to the higher authority for final decision. Under Secretary also recommend the Casual Leave and any other kind of leaves for the staffs. Files which are approved by Home Commissioner are disposed off by the Under Secretary
Secretary (Home): All the files routed through the Secretary and if any changes are to be made, Secretary will sent back the file with suggestions so that when the file reaches Principal Secretary the clear of the subject is projected.
Principal Secretary: The Principal Secretary is the administrative head of the Department responsible for coordination, policy planning and implementation.
Minister in charge: All the policy matters are put up to the Minister in charge for final decision.
Cabinet: Important policy matters are put up to the cabinet for approval.
The procedure followed in the decision making process, including channels of supervision and accountability
The rules of Executive Business and Manual of Office Procedure, Nagaland Civil Secretariat set out the procedure for decision making.
Activity Level of Action Time Frame
Final decision Principal Secretary/Minister Depends on the Merit/urgency o of the case.
The decision making in respect of the Department is vested with the administrative head. All papers relating to the establishment matters are generally processed initially at the level of Secretariat Assistant and LDA who submits the file to the Branch Section Officer, who in turn submits to the Under Secretary-Deputy Secretary-Secretary-Principal Secretary and Minister.
In matters of sanction, all proposals for drawals given only after formal order issued by the State Finance Department in the form of Drawal authority or Concurrence. Supervision at the Branch level comes under the responsibility of the Section Officer. Over all accountability rests with the officers and staffs for the timely disposal/discharge of the work assigned to each branch.
Principal Secretary: As the Administrative head he/she steers the Department.
Minister in charge: All policy matters are put up to Ministers in charge for final decision.
Cabinet: Important policy matters are put up to the Cabinet for approval.
The norms set by it for discharge of its function
The Guidelines/ Instructions issued by the State Government and the Government of India from time to time are followed while carrying out the works relating to relief and rehabilitation.
(The Rules ,Regulations, Instructions, Manual and Records held by it or under its control or used by its employees for discharging its functions.)
The Department of Relief, Rehabilitation & Disaster Management has specific guidelines, Notifications and Orders to successfully carry out the works/subjects under its aegis for the effective implementation of the programmes/schemes by the Department. These includes guidelines /Notifications for grant of Ex-gratia, Cash Relief, Donation, relief on account of Natural Calamities, Disaster Management Programmes,etc.
A statement of categories of documents that are held by it or under its control
Sl.
No.
Name/nature /category of document
Name of document
Held by/under
Control of
1.
Cash Relief files
Grant of cash relief
Secretariat Assistant
2
Donation files
Grant-in-aid for charitable purposes
Secretariat Assistant
3
Ex-gratia files
Ex-gratia payment to Govt. servants, paramilitary forces & civilians
Secretariat Assistant
4
Calamity relief fund files
Grant of calamity relief to victims of natural calamities
Secretariat Assistant
5
Disaster Management files
Training& implementation of various disaster management programmes
Secretariat Assistant
6
Receipt register
Dak receipt
Secretariat Assistant
7
Dispatch Register
Secretariat Assistant
8
Attendance
Daily attendance record
Section Officer
The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof
The matter may be treated as Nil
A statement of Boards/Councils/Committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice; and as to whether meetings of those Boards, Councils/Committees and other bodies are open to the public, or the minutes of such meetings are accessible for public
Sl.No.
Name of Committees/Boards/ETC
Purpose
1.
Departmental Screening Committee
The Departmental Screening Committee headed by the Secretary(Home) with representatives from Finance, Law and Home scrutinizes the eligibility for grant of Ex-gratia to various categories of persons, Donations to organizations, cash relief etc.
2.
State Level Committee
The State Level Committee for grant of relief on account of natural calamities headed by the Chief Secretary examines the proposals submitted by the District Level Committees, headed by the Deputy Commissioners for grant of relief as per the Guidelines of the Scheme for Calamity Relief Fund issued by the Government of India, Ministry of Home Affairs.
3.
State Steering Committee
The State Steering Committee headed by the chief secretary over sees/reviews/progress the implementation of the schemes being implemented by the State under Disaster Risk Management programmes being sponsored by the Government of India, Ministry of Home Affairs.
A DIRECTORY OF ITS OFFICERS AND EMPLOYEES UNDER THE RELIEF AND REHABILITATION BRANCH:
Sl No
Name
Designation
1
Shri, C.J. Ponraj
Principal Secretary,Home
2
Smti Meilemla Pongener
Secretary Home,
3
Sara S. Jamir
Under Secretary
4
Duzonuo Chuvi
Under Secretary
5
Samson Sekhose
Section Officer
The monthly remuneration received by each of its officers and employees; including the
system of compensation as provided in its regulation:
Pay as per ROP 1999, AIS Service and pay rules, Cabinet approved rates for payment of remuneration to contract employees in various grades.
SL.NO
Name
Designation
Scale
Gross/Total
1.
Shri.C.J Ponraj
Prin.Secy.
77,700
Rs 144003/-
2.
Smti.Meilemla Pongener
Secretary
46,570
Rs. 97542/-
3.
Smti.Sara S.Jamir
Under Secy.
10000-325-15200
Rs.29,300/-
4.
Smti.Duzonuo Chuvi
Under Secy.
10000-325-15200
Rs.22,341/-
5.
Shri.Samson Sekhose
S.O
8500-275-11800-300-14200
Rs.22,796/-
6.
Smti.Toshili Kibami
Sectt.Asstt.
5000-200-9000
Rs.14,600/-
7.
Smti.Nourheseu
Typist
6500-200-15200
Rs.19,058/-
8.
Smti.Imosangla
Typist ( C )
Rs.3000/-
9.
Smti.Pitoli
Typist ( C)
Rs.3000/-
10
Shri.Muhuvoyo Kezo
Peon
2550-55-2660-60-3200
Rs.8,500/-
Budget allocated to each of its agency indicating the details of all plans,proposed expenditures and reports of disbursement made
Programmes/Schemes Budget alloctation during
2009-10 ( in lakhs)
1. Cash relief Rs 50.00
2. Ex-gratia Rs 40.60
3. Grant/donation Rs 1.00
4. Relief for natural calamities
Rs 4.29
5. Disaster risk Management As per Centre Programme allocation for the year.
THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING
THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF
None
PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR UTILIZATION GRANTED BY IT
None
DETAILS IN REDPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY IT, REDUCED IN AN ELECTRONIC FORM
None
THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE
None
The names, designations and other particulars of the Public Information Officers.
SL.NO
Name
Designation
Designated under RTI
1.
Smti.Meilemla Pongener
Secretary
Appellate Information Authority.
2.
Smti.Sarah .S Jamir
Under Secy.
Asstt.Public Information Officer.