Disclosures Under Sec 4 of Right to Information Act 2005
Department of Power
Nagaland: Kohima
Right to information and obligations of public authorities
(i) The particulars of its organisation, functions and duties. Click here
(ii) The powers and duties of its officers and employees. Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here
(iv) The norms set by it for the discharge of its functions; Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here
(vi) a statement of the categories of documents that are held by it or under its control; Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here
(ix) a directory of its officers and employees; Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here
(xvi) the names, designations and other particulars of the Public Information Officers; Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here
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DEPARTMENT OF POWER : GOVERNMENT OF NAGALAND
MANUAL – 1 : Particulars of the Organisation, Functions and Duties.
INTRODUCTION
1.1 Background:
The Right to Information Bill was introduced in the Lok Sabha in December 2004 and passed by both the houses of Parliament in May 2005. The Act was notified in ‘The Gazette of India ‘on 21st June, 2005 and became operational by the 12th October 2005. The Right to Information Act (RTI Act) will cover all levels of government i.e GOI, State, district and local self governing bodies like Village councils/Panchayats and Municipal bodies. It will also cover non-governmental organizations that are financed substantially with public funds provided by the Government.
The citizens’ right to information has not been explicitly mentioned in the fundamental rights chapter of the Constitution and therefore the RTI Act 2005 was passed by the Parliament to enable all citizens to use their fundamental right to access information from public bodies. This means, every citizen has the right to seek information from any of the bodies as mentioned above wherein it becomes mandatory for the department/body to make the information available as sought for.
The main objective of the manual is to publish details and activities of the department, to the maximum extent of information possible that will be of interest to the common people, so that the need for requesting information in future is minimized in accordance to Sec.4 of RTI Act, 2005.
Name of the Organisation : Department of Power, Kohima Nagaland.
Department of Power, Nagaland is responsible for generation, transmission and distribution of power in the state. The restricted peak demand of the state is about 75 MW. The energy requirement of the state during 2006-07 was 330 MU. Bulk of this requirement was purchased from the central sector.
MISSION AND VISION STATEMENT: The main mission and vision of the Department has adopted is “POWER TO ALL ON DEMAND BY 2012”.
OBJECTIVES: The main aim and objective of the Department is to reach quality power supply to all categories of consumers both in Urban and Rural areas by constructing Transmission lines, Sub-stations etc. Other function includes maintenance of Transmission and Distribution lines to minimize power supply interruptions and finally the Revenue Collection.
ACTIVITIES/ FUNCTIONS OF THE ORGANISATION: Same as above.
ORGANISATIONAL STRUCTURE : The organizational structure of Power Department are as under : Click here
A. 1. Chief Engineer - 1
2. Addl C.E - 2
3. S.E - 7
4. E.E - 25
5. Registrar - 1
6. SDO - 51
7. Suptd. - 4
8. J.E - 141
9. Field - 1009
10. Ministerial staff - 761
B. 1. Chief Electrical Inspectorate - 1
2. Electrical Inspector in rank
of EE(E) - 1
3. Electrical Inspect in the
rank of SDO(E) - 1
4. Asstt. Elect Inspector in the
rank of JE(E) - 1
5. Suptd. - 1
7. Address of the organization: Chief Engineer (Power) Department of Power, Kohima Nagaland. Phone : 0370-2243149, Fax – 0370-2240178
Office Time: As per Govt. notification issued from time to time.
MANUAL II : Powers and duties of Officers and Employees.
A. Details of Powers and duties of officers: Name and Designation given in Annex-1
Chief Engineer :
The Chief Engineer is the head of department and is responsible for the efficient administration and direction of the overall establishment and works within its jurisdiction. He exercises full technical and supervisory control over the Officers and staff in the department. He is assisted by two Additional Chief Engineers, four SE (Elect), one SE (Civil), Executive Engineers & other officers in the Directorate. His Administrative & Financial powers are as per NPWD code and Delegation Financial & Cognate Power Rules 1964 amended from time to time.
Superintending Engineer: There are two Electrical and One civil circle headed by Superintending Engineers. Superintending Engineer is responsible for supervision of various works under divisions under his circle as per the NPWD code. The two SE (Elect) are also the designated Chief Executive Officers for works taken up under Accelerated Power Development Reforms Programme (APDRP) under their respective circles. His Administrative & Financial powers are as per NPWD code and Delegation Financial & Cognate Power Rules 1964 amended from time to time.
Executive Engineers (Divisional Officers): The Executive Engineers in the Divisions are the executive unit of the department and he is responsible and accountable for the efficient execution and measurement of all works within his division. He can appoint and dismiss work charged employees subject to the powers delegated to him. He is responsible for supervision of various works under the sub-divisions under his division and he is also the DDO for all works and disbursement of salaries and wages of all employees under his division. He is also responsible for overall operation & maintenance of Transmission, Distribution and Revenue Management within his division. Superintending Engineer: There are two Electrical and One civil circle headed by Superintending Engineers. Superintending Engineer is responsible for supervision of various works under divisions under his circle as per the NPWD code. The two SE (Elect) are also the designated Chief Executive Officers for works taken up under Accelerated Power Development Reforms Programme (APDRP) under their respective circles. His Administrative & Financial powers are as per NPWD code and Delegation Financial & Cognate Power Rules 1964 amended from time to time.
A Divisional Accounts is posted Treasuries & Accounts to assist the Divisional Officer in all accounts matters as per NPWD & Account code.
Sub-Divisional Officer: The Sub-Divisional Officers are responsible to the Executive Engineer for all management and execution of works within his sub-division. A sub-division is constituted by a number of sections, for which a Junior Engineer (JE) is posted to assist the Sub-Divisional Officer. The SDO (Elect) are responsible and accountable for billing, collection and accounting of Electricity Bills within his sub-division. Activities like new service connection, disconnection & Reconnection of supply, consumer servicing, operation & maintenance of lines and sub-stations are enforced by the SDO (Elect) under the direction & supervision of the Executive Engineer. Superintending Engineer: There are two Electrical and One civil circle headed by Superintending Engineers. Superintending Engineer is responsible for supervision of various works under divisions under his circle as per the NPWD code. The two SE (Elect) are also the designated Chief Executive Officers for works taken up under Accelerated Power Development Reforms Programme (APDRP) under their respective circles. His Administrative & Financial powers are as per NPWD code and Delegation Financial & Cognate Power Rules 1964 amended from time to time.
B. Duties and responsibilities of Grade – III Staff: List of names in Annex-II
Sl. No.
Designation of employee
Duty allotment
1
Registrar
Head of the Establishment branches/sections of the Directorate. All Files except technical matters are routed through him by all the office superintendents under his control. He is also responsible for enforcing discipline, punctuality and regular attendance of all staff under his administrative control. He reports directly to Chief Engineer (Power).
2
Superintendent
Head of the Establishment of concerned branches in the directorate. All Files of the branch are routed through him/her under his/her control to the Registrar.
3
Head Assistant
Head of the Establishment branch in the division office/ sub-division office. All the corresponding files of the office are routed through him/her. He is also responsible for enforcing discipline, punctuality and regular attendance of all staff under his administrative control. He reports directly to the Executive Engineer/Sub-Divisional Officer
4
Ministerial staff UDA/LDA
Compiling and recording of all official correspondence as endorsed/assigned by the office superintendent or /DHA/SDHA
5
Meter Reader
Overall responsible for taking meter reading of the consumer and distribution of electricity Bills to the consumers for payment of Electricity Bills.
6
Bill Assistant
Keeping the records of meter Reading, posting of bills and payment of Electricity Bill details in the consumers’ ledger.
7
Field Staff Lineman/Asst Lineman/Electrician
New Electrification works, Operation & Maintenance of overhead HT/LT lines and sub-stations, Fuse call duties, New service connections, Disconnection & Reconnection of line.
MANUAL – III : The procedure followed in decision making process including channels of supervision and accountability.
Sl. No.
Activity
Level of Action
Time Frame
1
New Electrification works
Electrification works including power projects throughout the state are undertaken by the department of power. Most of the projects are funded under CSS/State plan and negotiated loan.
Most of the works are executed departmentally through various Electrical, Transmission, generation and civil Circles & divisions, though some works are also executed through turn-key contract under the supervision of the Superintending Engineers/Executive Engineers/SDO /JE of the department.
For works taken up departmentally, procurement of materials is done centrally by the Chief Engineer (Power) after observing all codal formalities as per NPWD code and Financial and cognate power rules 1964 amended from time to time. Thereafter, the works are executed by the working divisions as per the technical specifications, work schedule and allocation of fund.
On the recommendation of the Chief Engineer (Power), the fund for executing works are made available to the DDOs i.e Executive Engineers in the form of Drawal Authority by the Govt. The funds are utilized after observing all NPWD and Account codes. The Executive Engineers are responsible and accountable for all such works and expenditures. Monthly accounts as per the Account code are submitted to the Accountant General Nagaland. The Accountant General Conducts Audit of all transactions of the department on a yearly basis.
Minor works:
3 to 6 Months
Major Power project: 5 to 6 Years
2
Operation & Maintenance
Maintenance works include Transmission, distribution, sub-stations, transformers, power stations, buildings and roads etc.
Routine preventive Maintenance: This is done in order to avoid total breakdown and the resultant prolonged blackout due to breakdown of electrical lines and equipments. It includes replacement/servicing of old equipments like insulators, conductors, poles, transformers and other protective switchgears, augmentation of overloaded transformers, filtration & replacement of damaged transformer oil, among others.
Breakdown Maintenance: This can happen due to line faults in transmission & distribution lines, damage of transformers, generators, turbines etc. Department have to take shutdown of the lines/substations/generating stations as the case maybe and carry out repair and replacement works for restoration of power supply.
1 Week
Depends on the nature and extent of breakdown
3
New Service connection
This activity is to provide power connections to consumers. The intending consumers can approach the respective Executive Engineers/SDO (Elect)
. The new service connections are provided on payment of the cost of materials by the intending consumers.
Service connection
Within 1 month.
4
Consumer servicing
Department provides this facility to the consumers for restoration of power supply during disruptions. Fuse call centres with telephone are available in towns manned by the technical personals for the consumers to avail the services. In the villages, the consumers can directly approach the field staff posted.
As soon as possible.
5
Revenue Management
Department of power is responsible for billing and collection of electricity bills in the state. The electricity bills are prepared and served on a monthly basis based on the number of units consumed by the consumers which is recorded in the meters fitted in the consumer’s premise. The tariff is decided by the Govt. which varies from category of the consumers like Domestic, Commercial, Industrial, Bulk etc.
The consumers can pay electricity bills in the office of the SDO (Elect) of the area or other payment counters authorized by the department. The consumers are required to pay their electricity bills within 45 days. In case of non-payment, 7 days notice for payment is served to the consumers, failing which the power supply is disconnected by the department. Reconnection of power supply is effected only on receipt of the full payment of the dues along with Disconnection & Reconnection charges as prescribed in the Tariff.
All such records of the transactions of bill and payments are maintained in the respective offices of the SDO (Elect).
The Revenue collection of the Department for 2005-06 and 2006-07 was Rs. 42.70 Cr and Rs. 41.65 Cr respectively.
The Department is headed by a Commissioner & Secretary who is the Administrative Head of the department. All works are executed by the department after obtaining Administrative sanction from the Commissioner & Secretary. Chief Engineer (Power) is the HoD and exercises full technical & financial power conferred by the delegation of Financial & Cognate Power Rules 1964 amended from time to time and NPWD code.
MANUAL – IV : The norms set for discharge of functions:
The following are the norms / standards set by the department for execution of various activities / programmes.
1. Transmission, Generation& Distribution:
The following clearances are obtained before execution of any generation projects.
i. Environment and forest clearances as per the norms of the Ministry of Environment & Forest (MOEF) as required.
ii. Techno-economic clearances as per the norms of the Central Electricity Authority (CEA) and the Central Water Commission (CWC) for generation projects.
iii. Pollution clearance as per the norms of the State Pollution Control Board for Transmission and Generation projects.
iv. Construction of road – As per NPWD code
v. Construction of buildings - the norms as per the NPWD code
vi. All transmission & distribution works – The norms of the Indian Electricity Rules, 1956.
2. Survey & Investigation for Various Power Projects:
The norms set by the Central Water Commission (CWC), Geological Survey of India (GSI), Indian Meteorological Department (IMD) is followed. Further, the norms of the Ministry of Environment & Forest are followed for the Environmental Impact Assessment.
3. Accounting:
NPWD code and Delegation of Financial and cognate Power Rules 1964, amended from time to time.
MANUAL – V : The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.
Sl. No.
Name of the Acts, Rules, Regulations, Instructions, Manual, Records etc.
Type of Document
Brief gist of the document
From where one can get a copy (Name/Phone No. Fax/e-mail/address etc.
Fee charged by the deptt. for a copy of rules, regulations, instructions, manual & records, (if any) Or the price incase of priced publications
1
Indian Electricity Rules 1956
Rules
Guidelines & technical specifications for Electrical installations including standards for safety.
Book Stall
This is a priced publication by the Govt. of India
2
Indian Electricity Act 2003
Act
Reforms & Restructuring of power sector in generation, Transmission & Distribution.
National electricity policy licensing, transmission, distribution,tariff regulation, works of
licenses, electricity regulatory Commission.
Book Stall
This is a priced publication by the Govt. of India
3
General Conditions of Supply
Rules
Procedures & Conditions for
New connections, billing & payment of electricity bills, Tariff.
Office of the Chief Engineer (Power), Kohima, on demand.
4
Additional General Conditions of Supply of Electricity to villages 2002
Rules
Same as above for VEMBs under Communitisation programme.
Office of the Chief Engineer (Power), Kohima, on demand.
5
Model Rules 2002 for Communitisation of Electricity Management in Villages.
Rules & Procedures
Implementation of Single point Metering, formation of VEMBs, billing & payment of bills through VEMBs.
Office of the Chief Engineer (Power), Kohima, on demand.
MANUAL – VI : A statement of the categories of documents that are held by it or under its control.
Sl. No.
Name/Nature/Category of the document.
Name of the document & its introduction in one line
Procedure to obtain the document
Held by/under control of
1
Land and buildings
Sale deeds, Land allotment etc
-
Department
2
Agreements
Power Purchase, Agreement with Consumers, Contract Agreements.
-
Department
3
Tender Bid documents
For works
-
Department
4
List of Consumers & other details
Consumer ledger
-
Sub-Divisions
5
Measurement Books
Measurement of works
Not for sale
Divisions
6
Monthly Account
Monthly receipt & expenditure account
-
Divisions
7
Stock Account
Stock receipt & issue
-
Divisional stores
MANUAL – VII : The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or administration.
There is no such policies where public representation is required in formulation of the policies except in matters related to Communitization of Electricity Management in Villages & Urban Areas where public are represented by Village/Urban Electricity Management Boards.
MANUAL – VIII : A statement of boards, Council, Committees and other bodies constituted as its part or for the purpose of its advice, and as to whether meeting of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
Please provide information on boards, councils committees and other bodies related to the public authority in the following format :
1. Name and address of the Affiliated Body : Annex- III (List of VEMBs)
2. Type of Affiliated Body : Boards
3. Brief introduction of the Affiliated Body :
a) Formation of Village Electricity Management Board (VEMB) from 2002-03 onwards
b) Distribution of bills & Collection in the village and payment to the department.
c) Control of theft of energy, safe custody of lines & equipments
d) Coordinate with the department for stable and quality power supply.
e) Incentive @ 20%
4. Role of the Affiliated Body : Management of Electricity in the village with a Business Partnership with the department.
5. Structure and Member Composition : 5 to 9 members representing each khel. Minimum of at least one Woman member
6. Head of the Body : The Chairman
7. Address of main office and its Branches : As per the Annex- (List of VEMBs)
8. Frequency of meetings : Once in every month
9. Whether meetings open to public ? : Can Participate
10.Whether minutes accessible to public ? : Yes. Apply to the Board.
Manual IX : A Directory of its officers and employees
1. Directory of Officers: Given in Annexure –I
2. Directory of Staff/Employees: Given in Annexure –VII
MANUAL – X : The monthly Remuneration received by each of its officers and employees including the System of Compensation as provided in Regulations.
Details in Annexure-IV for Officers and other Staffs
Manual XI: The Budget Allocated to each Agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made.
Details in Annexure-VI
MANUAL – XII : The Manner of execution of Subsidy Programmes
NIL
MANUAL – XIII : Particulars of recipients of concessions permit or authorisation granted by it.
Please provide the information as per the following format
1. Name of the programme :Kutir Jyoti, funded by GOI
2. Name and address of the beneficiary : As per Annex-
3. Type of Concession/Permits/Authorization provided : Free Service Connection
4. Purpose for which granted : To provide electricity to poor
5. Eligibility : Below Poverty Line
6. Criteria for the eligibility : -do-
7. Pre-requisites : -do-
8. Procedure to avail the benefits : As recommended by village council/Local Bodies
9. Time limit for the concession/permit/Authorisations : -
10. Application Fee (where applicable) : -
11. Application Format (where applicable) : -
12. List of attachments (certificates/documents) : -
13. Format of attachments : -
14. List of beneficiaries : As above in Sl 2
MANUAL – XIV : Details of Information available in electronic format:
Sl. No.
Information/Activities for which data is available in electronic form
Can it be shared with the public ?
Is it available on the website or is being used as back end database ?
With whom it is held/ available ?
Whom to contact
1
Consumer ledger
Yes
Not available in website.
EE (Elect) Dimapur & Kohima
EE (Elect) Dimapur & Kohima
MANUAL – XV : Particulars of the facilities available to citizens for obtaining information.
Information related to administration, establishment and other technical and revenue matters can be obtained from the Directorate office.
All matters related to administration and establishment can be obtain from Deputy Chief Engineer.
All matters related to technical, like Transmission, Generation and Planning can be obtained from Addl. CE (T&G).
All matters related to distribution system, Revenue and its related works can be obtained from Addl. CE (D&R).
Particulars of the facilities available to the citizens:
Sl. No.
Facility available
Nature of Information
Working hours
1.
Information Centre
No
-
2.
Office library
No
-
3.
Notice Board
Yes
Office hours
4.
Website
No
-
5.
Printed Manual
R.E. / VEMB
-
6.
Inspection of records in the Office
-
-
7.
System of issuing copies of documents
As per norm
-
8.
Others
-
-
MANUAL XVI: The names, designation and other particulars of the Public Information Officers.
Name of the Public Authority : Department of Power
(a) Department Appellate Authority (DAA).
1. Government level: Shri. Temjen Toy, IAS, Comm. & Secy. (Power).
2. Er. D. Basumatari CE (P) 0370 – 2243149 (O) Chief Engineer (P)
Directorate A.A 2223181 (R) Dept. of Power,
Nagaland, Kohima.
3. Er. I. V. Chishi Dy.CE 0370 – 2243149(O) -do- Dist. A. A
MANUAL – XVII : Such other information as may be prescribed and thereafter update every year.
(B)Public Information Officer PIO.
Sl.No
Name
Designation
STD Code
Phone No.
Office Home
E- mail
Address
1.
Er. K. Yiese
EE(E)Kohima
0370
2244275
2221755
O/o EE(E)Chandmari Kohima
2.
Er. Shikato
E.E(E)Dimapur
03862
230112
O/o EE(E)Nagarjan Dimapur
3.
Er. P. Thingo
EE(E)Phek
03865
223018
EE(E),Phek
4.
Er. N. Mozhui
EE(E)Wokha
03860
222858
EE(E)Wokha
5.
Er. Wabangmeren
EE(E)Mokokchung
0369
229037
EE(E)Mokokchung
6.
Er. L. Sangtam
EE(E)Zunhebto
03867
220356
E.E(E)Zunheboto
7.
Er. Lobosang
EE(E)Mon
03869
221207
EE(E),Mon
8.
Er.K. K.Awomi
EE(E)Tuensang
03861
220110
EE(E)Tuensang
(C) Assistant Public Information Officers (APIO).
(1) APIO - Directorate (1) Er. Atoho Jakhalu
E.E. (D) O/o CE (P), Kohima.
(Er. D. BASUMATARI)
Chief Engineer
Department of Power
Nagaland, Kohima.