Disclosures Under Sec 4 of Right to Information Act 2005
PRISON DEPARTMENT
Nagaland : Kohima
Right to information and obligations of public authorities
(i) The particulars of its organisation, functions and duties.Click here
(ii) The powers and duties of its officers and employees.Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability;Click here
(iv) The norms set by it for the discharge of its functions;Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;Click here
(vi) a statement of the categories of documents that are held by it or under its control;Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;Click here
(ix) a directory of its officers and employees;Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it;Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form;Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;Click here
(xvi) the names, designations and other particulars of the Public Information Officers;Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year;Click here
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PARTICULARS OF THE ORGANISATION, FUNCTIONS AND DUTIES.
The Nagaland Prison Department is the oldest Government institution in the State as it was established way back in early 50s. The Prison Department is a small organization with a total strength of 734 (Seven Hundred and Thirty four) employees. Yet it is the most sensitive Department as it deals directly with human problems. The Department of Prison is Headed by a Senior IPS Officer in the rank of Director General of Police (Prison) assisted by various level of functionaries. Under the DGP, there are three Sub- Offices i.e. Central Jail, District Jail and Sub-Jail.
OBJECTIVE
To ensure smooth functioning of the prison department and management of matter relating to prisoners’ problem.
FUNCTIONS
1. Requisitioning of Asstt. Jailor onward to executive officers (NJS) Post to NPSC for recruitment.
2. Forwarding of proposal to Home Commissioner for promotion, transfer and posting of Gazetted Officers.
3. Promotion, Transfer and posting of Gr. III and Gr. IV Staff.
4. To appoint Gr. IV staff as when vacancies arises.
5. To take disciplinary action against erring employees.
6. Court cases pertaining to writ petition in the department.
7. Construction matter.
8. Trainings.
9. Creation of post.
10. GPF, MR and MA.
11. Expenditure, sanction of the department.
12. Budget.
Section 4(1)(b)(ii):
THE POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEES:-
Sl. No.
Designation
Cadre Strength
Responsibilities
1
Director General of Prisons
1
The Director General of Prisons is the head of the department. He is responsible for overall administration and activities.
2
Inspector General of Prisons
1
Overall administration of the department assisting the DGP and maintenance of discipline and security.
3
Deputy Inspector General of Prisons
1
Overall administration of the department assisting the DGP and maintenance of discipline and security. He supervises all the activities for the smooth functioning of the department.
4
Assistant Inspector General of Prisons
1
Supervision over all administration and programmes.
5
Senior Superintendent of Jail(HQ)
1
Superintendent of Jail (HQ) supervise and co-ordinate between the department and various jails. He looks after the establishment and screening and analyzing the files before putting up to higher authority.
6
Superintendent of Jails
4
Superintendent of Jails is overall in-charge of his respective Jail. He is responsible for safe custody of inmates and shall manage the Prison in all matters relating to discipline, expenditure, punishment and control of the employees and the prisoners. All officers must observe proper chain of command.
7
Dy. Superintendent of Jail
4
The Dy. Superintendent assists the Superintendent by seeing the Jail administration.
8
Jailor
10
Jailor is the Chief Executive Officer of the Jail. He is responsible for safe custody of the inmates and ensures that proper disciplines are maintained.
9
Asstt. Jailor
17
Assistant Jailor shall perform any duty subject to the order of the Superintendent and the Jailor.
10
Chief Head Warder
4
Chief Head Warder is responsible for enforcement of strict discipline and security of the jail in all respect. All locks and keys of the prisoner’s cells and kitchen are kept under his custody. He also looks after duty detailment of Head Warders, Warders, Female Warders, Sweepers and water carrier and maintains the records of such duties. Chief Head Warder is assisted by Head Warder.
11
Head Warder
48
The Head Warder shall be in-charge of all the warders in duty in its particular shift. He shall be responsible for the smartness and cleanliness of the warder and their being at all times and also see that the warders are properly dressed and performing their duties efficiently.
12
Warder
395
Warder in charge of a ward or set of wards to see that the prisoners maintain cleanliness and also to examine the wards, cells of the prisoners and to report immediately to the Jailor of any sign of sickness or any prisoners complaining sickness.
13
Female Warder
86
The female warder shall have the entire care of the female prisoners. She should be present at the opening of the female wards and during lock-up and also to see that no male prisoners enter the female wards unless accompanied by an authorized jail officers.
14
Deputy Director Prison Welfare
1
He is responsible for the welfare activities of the prisoners. He is also responsible and to ensure that facilities such as health care, medicines, sports goods and vocational activities are provided to the inmates.
15
Regional Probation Officer
1
Regional Probation Officer has to control, guide and supervise the work of probation in the area within his jurisdiction. He is responsible to co-ordinate between the court and prisoners. His prime duties are to have close contact with the prisoners and depending on their behavioral attitude can recommend for release of prisoners on parole.
16
Research Officer
1
Research Officer is responsible for the developmental activities of the department since the prison department do not have engineering wing of its own, he has to co-ordinate with the executive agency i.e. CAWD for preparation of schemes under Plan Sector and Centrally Sponsored Schemes. He has to ensure that the scheme formulated by government is implemented.
17
Medical Officer
(Part-time appointment)
4
A Medical Officer looks after the health of the prisoners and to take care of sanitary administration.
18
Pharmacist
5
To assist the Medical Officer.
19
Sr. Accounts Officer
1
He maintains all records relating to the budget allocation and expenses of the Department. A.O is responsible to monitor expenditure of the department and he is also the financial advisor of the department.
20
Accountant
2
He maintains all records relating to the budget allocation and expenses of the Department. Accountant is responsible to monitor expenditure of the department.
21
Registrar
1
He maintains all records and files of the Office. He shall supervise and guide the duties of all the ministerial staff under him. He may also carry out other duties assigned by the DGP.
22
Office Superintendent
1
He shall assist the Registrar for the smooth functioning of the Office and may carry out other duties assigned by the Registrar.
23
Assistant Superintendent
1
To assist the office superintendent.
24
U.D.A
11
Examine and process the allocated works.
25
LDA
20
Examine and process the allocated works and receipt and dispatch.
26
Stenographer
1
Act as private assistant with DGP.
27
Typist
3
Typing of documents.
28
Peon
16
Carrying of files and running of daks.
29
Chowkidar
1
Timely opening and closing of office.
30
Sweeper
20
Cleaning of toilets, office rooms, corridors and other open areas of the office complex.
31
Driver
22
He drives the office vehicles.
32
Handyman
3
To help the driver.
33
Barber
3
To cut hair of the staffs and prisoners.
34
Water carrier
36
To fetch water of the prisoners
35
Daftry
1
To look after duplicating machine works
36
Electrician
1
To look after electricity.
37
Music Instructor
1
Music instructor fir the prisoners.
38
Carpentry Instructor
1
To impart carpentry training to the prisoners.
39
Tailoring Instructor
1
To impart tailoring training to the prisoners.
40
Chaplain
2
To have counseling and prayer fellowship within the jail.
Section4 (1)(b)(iii):
THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESSES, INCLUDING CHANNEL OF SUPERVISION AND ACCOUNTABILITY.
Sl. No.
Authority
Level of action
Time frame
1
Final decision making
Directorate General of Prisons
Depending on the case
The department has its Head Quarter at Kohima (Prisons HQ) headed by D.G.P. The Decision making in respect of prisons department is vested with the D.G.P. All the paper relating to establishment matter are generally processed initially at the level of L.D.A., U.D.A. who put up file to the Asstt. Superintendent and Superintendent. The Superintendent sends up the file after scrutinized the matter through A.I.G, D.I.G, I.G.P. In certain cases of the service matters is advice to D.G.P. for approval. No Officers is authorized to take arbitrary decision of his own in all matters.
Besides directorate of prison have three types of jails such as, Central Jail, District Jail and Sub-Jails. These three sub-offices is headed by Superintendent within the respective jails.
The D.G.P. (Prison) supervises the over all administration programmes and policies.
The officers and staff of the prison department are accountable for timely disposer of works assigned to them.
Section4 (1)(b)(iv):
THE NORMS SET BY IT FOR THE DISCHARGE OF ITS FUNCTIONS:-
Directorate of Prison, Government of Nagaland does not have separate Jail Manual. Therefore, Nagaland Jails follows the analogy of Assam Jail Manual basing on the legal powers and responsibilities as empowered to Prison Act. The various norms to discharge various functions at different levels are spelt out in detail by the Assam Jail Manual for various ranks from constable to DGP which is followed by the department. Besides these, norms for discharge for functions, responsibilities and powers are governed by various government rules and regulations, notifications, Act etc while discharging official and lawful functions, officers should ensure that their decisions and actions are not in contravention to the government servant conduct rules and legal functions.
Section4 (1)(b)(v):
THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS, HELD BY IT OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS:-
The Prison Department do not have its Service Rule so far. Drafting and approval is now under active consideration of government.
The department follows the following Rules, regulations, Instructions and Manuals.
a) Nagaland Jails follows the analogy of Assam Jail Manual.
b) Nagaland Financial
c) Delegation of Financial and Cognate3 Power Rules
d) Leave Rules
e) GPF Rules
f) Nagaland Government Servant Conduct Rules
g) Nagaland (Discipline & Appeal) Rules, 1967
h) Fundamental Rules & Supplementary Rules
i) General Financial Rules
j) Procedure for Departmental enquiry
k) Pension Rules
l) Nagaland Assured Career Progress guidelines
m) Nagaland probation of Offenders Rules, 1980
n) Bureaus of Police research and development ministry of Home Affairs Government of India.
Section4 (1)(b)(vi):
A STATEMENT OF THE CATEGORIES OF THE DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL:-
Sl. No.
Name/ Nature category of documents
Name of documents
Held by/ under control of
1
Confidential files
ACRs, Departmental enquiries, suspension and disciplinary proceedings
DGP/IGP/DIG
2
Report and Expenditure files
Audit reports, budget, revised scale, budget estimate, pension, GPF, monthly expenditure statement, MR, MA,
AO/UDA/Accountant
3
Establishment files
Personal, training, appointment, transfer and posting, maintenance of service book, court case, ration, dietary, issue of materials, allocation of quarters, land dispute and encroachment, matters relating to prisoners and supply
DS/UDA/LDA
4
Attendance files
Attendance register
Office Supdt.
5
Receipt and dispatch
Receipt and dispatch
LDA
6
Expenditure files
Budget
Expenditure sanction files
AO/UDA/Accountant
7
Matter relating to Prisoners
Escape of Prisoners, recapture, treatment of sick prisoners, transfer of prisoners, remission, etc.
LDA/UDA
8
Procurement of materials.
Clothing, fooding, other allied articles.
LDA/UDA
9
Planning & Modernization of Jails
The developmental activities.
Research Officer
Section4 (1)(b)(vii):
THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULATION WITH OR REPRESENTATION BY, THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF;
Preparation of schemes for State Plan and Centrally Sponsored Schemes on need base prioritizing security aspect first, secondly other infrastructural in consultation with the executing agency.
Section4 (1)(b)(viii):
A STATEMENT OF THE BOARDS, COUNCILS, COMMITTEES, AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS ADVISE, AND AS TO WHETHER MEETINGS OF THOSE BOARDS, COUNCILS, COMMITTEES, AND OTHER BODIES ARE OPEN TO THE PUBLIC, OR THE MINUTE OF SUCH MEETING ARE ACCESSIBLE FOR PUBLIC;
The Board constituted under the Prison Department is as follows: -
B
Purchase Board consist of the following
Purpose
a
b
c
d
e
f
Home Commissioner/Secretary Home- Chairman
Representative Finance - Member
Representative Supply - Member
Representative Law - Member
I.G.P./D.I.G. – Member
D.G. Prisons - Member Secy.
For selection of tenders for supply and clothing.
Section4 (1)(b)(ix)
A DIRECTORY OF ITS OFFICER AND EMPLOYEES;
The Directory of the Officers and Staffs of Prison Department is shown below.
Sl. No
Name of Employees
Designation
1
2
3
1
Shri. O. Alem
D.G.P
2
Shri. R. Haralu
D.I.G
3
Shri. K. Thirah
Supdt. Of Jails (HQ)
4
Shri. Hopire Sale
Registrar
5
Shri. K. Niamba
R.P.O
6
Smti. Vizadele
Office Supdt.
7
Shri. C. Lwngnyei
R.O
8
Smti. Alemla
A.O
9
Shri. P. Hangsing
Asstt. Supdt.
10
Shri. B. Yanrenthung
Jailor
11
Shri. Lawrence
Accountant
12
Smti. K. Dozo
U.D.A
13
Shri. Vitalie
U.D.A
14
Shri. Duvil
U.D.A
15
Shri. Musho
U.D.A
16
Smti. Zasimenuo
U.D.A
17
Smti. Bendangla
L.D.A
18
Shri. Ketseizelie
L.D.A
19
Shri. Swedevikho
L.D.A
20
Smti. Rosalynn
L.D.A
21
Shri. Vipazole
L.D.A
22
Smti. Tsozehole
Steno
23
Smti. Lisela
L.D.A
24
Smti. Mezanochetla
Typist
25
Smti. Krulhoukhono
Typist
26
Shri. Onchai
M/Instructor
27
Shri. Vilhusa
Driver
28
Shri. Laxmi
Driver
29
Shri. Imti Phom
Driver
30
Shri. S. Thapa
Driver
31
Shri. Cham Bahadur
Driver
32
Shri. Lal Bahadur
Driver
33
Shri. Suraj
Driver
34
Shri. Chintamoni
Driver
35
Shri. Imsushilu
Driver
36
Shri. Meyiehol
Driver
37
Shri. Kuduzo
Driver
38
Shri. Dal Bahadur
Office Peon
39
Smti. Tiajungla
Female Warder
40
Smti. Rikha
Female Warder
41
Smti. Chubasenla
Female Warder
42
Smti. Keneitsei-ü
Female Warder
43
Shri. D.K. Sharma
Warder
44
Smti. Achoni
Female Warder
45
Smti. Sedeno
Female Warder
46
Smti. Vikeheno
Female Warder
47
Shri. Akantemsu
Warder
48
Shri. Prem Sonar
Warder
49
Shri. Neiphrezo
Warder
50
Shri. Sabu
Daftry
51
Shri. K.R. Pandyal
Handyman
52
Shri. Yongkai
Office Peon
53
Smti. Taang
Sweeper
54
Shri. Zhasau
Chowkidar
55
Shri. Kevichezo
Office Peon
56
Shri Rokovikho
Driver
57
Smti. Asenla
Sweeper
58
Shri. S.B. Ghale
Warder
59
Shri. Reyotso
Warder
60
Shri. Ongoi
Office Peon
61
Shri. Kevil Rhetso
Electrician
62
Shri. Dierhenguzo
Warder
Section4 (1)(b)(x)
THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN EACH REGULATION.
As provided under ROP and Central Pay Commission.
THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND REPORTS DISBURSEMENT MADE;
Actual expenditure and Budget Allocation for 2007-08 and 2008-09 in respect of Prison Department (Plan & Non-Plan).
Sl. No
Name of Scheme/Programme
Budget Allocation
Actual Expenditure
Budget Allocation
Actual Expenditure
2007-08(Non-Plan)
2008-09(Non-Plan)
1
Salary
752.84
792.11
2
Dietary
178.00
178.00
3
M.S
40.00
40.00
4
O.E
5.00
5.00
5
M.V
9.35
9.35
6
R.R.T
5.00
5.00
7
M.R
PLAN SECTOR 2007-08 & 2008-09
Sl. No
Name of Scheme/Programme
Budget Allocation
Actual Expenditure
Budget Allocation
Actual Expenditure
2007-08(Plan)
2008-09(Plan)
1
2
Capital Outlay on housing
Improvement and Modernization
146.00
100.00
146.00
100.00
271.00
-
Section4 (1)(b)(xii):
THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES;
None
PARTICULARS OF RECIPIENTS OF CONCESSION, PERMITS OR UTILISATION GRANTED BY IT:-
None
DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY IT, REDUCED THE ELECTRONIC FORM;
None
THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE;
None
THE NAMES, DESIGNATION AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS.
1. Prison HQ:
a) Public Information Officer - Superintendent of Jails (HQ)
Nagaland, Kohima
b) Asstt. P.I.O - Regional Probation Officer, Prison HQ
Nagaland, Kohima
c) First Appellate Authority - Director General of Prisons & HG
Nagaland, Kohima
2. Central Jail, Dimapur:
a) Public Information Officer - A.I.G Prison, Central Jail, Dimapur
b) Asstt. P.I.O - Jailor, Central Jail, Dimapur
c) First Appellate Authority - Director General of Prisons
Nagaland, Kohima
3. District Jail, Kohima:
a) Public Information Officer - Superintendent of Jail, Kohima
b) Asstt. P.I.O - Dy. Superintendent of Jail, Kohima
c) First Appellate Authority - Director General of Prisons & HG
Nagaland, Kohima
4. District Jail, Mokokchung:
a) Public Information Officer - Supdt. of Jail, District Jail, Mokokchung
b) Asstt. P.I.O - Dy. Superintendent of Jail, Mokokchung
c) First Appellate Authority - Director General of Prisons & HG
Nagaland, Kohima
5. District Jail, Tuensang:
a) Public Information Officer - Dy. Superintendent of Jail, Tuensang
b) Asstt. P.I.O - Jailor, District Jail, Tuensang
c) First Appellate Authority - Director General of Prisons & HG
Nagaland, Kohima
6. Sub-Jail, Dimapur:
a) Public Information Officer - Dy. Superintendent of Jail, Sub-Jail, Dimapur
b) Asstt. P.I.O - Jailor, Sub-Jail, Dimapur
c) First Appellate Authority - Director General of Prisons & HG
Nagaland, Kohima.
7. Sub-Jail, Wokha:
a) Public Information Officer - Asstt. Jailor, Sub-Jail, Wokha
b) First Appellate Authority - Director General of Prisons & HG
Nagaland, Kohima
8. Sub-Jail, Zunheboto:
a) Public Information Officer - Asstt. Jailor, Sub-Jail, Zunheboto
b) First Appellate Authority - Director General of Prisons & HG
Nagaland, Kohima
9. Sub-Jail, Mon:
a) Public Information Officer - Jailor, Sub-Jail, Mon
b) First Appellate Authority - Director General of Prisons & HG
Nagaland, Kohima
10. Sub-Jail, Phek:
a) Public Information Officer - Asstt. Jailor, Sub-Jail, Phek
b) First Appellate Authority - Director General of Prisons & HG
Nagaland, Kohima
11. Sub-Jail, Peren:
a) Public Information Officer - Jailor, Sub-Jail, Peren
b) First Appellate Authority - Director General of Prisons & HG
Nagaland, Kohima
SUCH OTHER INFORMATION AS MAY BE PRESCRIBED;
AND THEREAFTER UPDATE THESE PUBLICATION EVERY YEAR
None