Disclosures Under Sec 4 of Right to  Information Act 2005                                  

Urban Development Department    

Nagaland: Kohima

 

Right to information and obligations of public authorities

Sec 4 (1)(b) of RTI Act 2005

    (i) The particulars of its organisation, functions and duties. Click here

    (ii) The powers and duties of its officers and employees. Click here

    (iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here

    (iv) The norms set by it for the discharge of its functions; Click here

    (v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here

    (vi) a statement of the categories of documents that are held by it or under its control; Click here

    (vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here

    (viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here

    (ix) a directory of its officers and employees; Click here

    (x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here

    (xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here

    (xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here

    (xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here

    (xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here

    (xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here

    (xvi) the names, designations and other particulars of the Public Information Officers; Click here

    (xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here

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URBAN DEVELOPMENT DEPARTMENT   

i)            Particulars of the organization, functions and duties

Name of the Organization:

a.      Secretariat

                        The Department of Urban Development is headed by a senior Cabinet Minister of the State who is assisted by Secretary  along with a team of officers and staff from Nagaland Civil Service (NCS) and Nagaland Secretariat Service (NSS) cadres (present strength of two NCS officers as Under Secretaries, one NSS officer as Under Secretary, two NSS officers as Section Officers (SO) and four NSS Officers as Junior Section Officer (JSO)) including other Grade-III and Grade-IV staff in the Administrative Department level with its office at Kohima. The Department which functioned under the Planning & Co-ordination Department (General Branch) headed by Development Commissioner was segregated from General Branch during 2006.  Since then the Administrative Department functions as an independent and full-fledged Department catering to the need of the people of the state in providing infrastructural facilities to the urban populace in conformity to the various guidelines and safety measures adopted and prescribed by the Government of India.

b.      Directorate Office.

The Directorate of Urban Development is headed by Director with its head office at Kohima, which was initially established in 1967 as Town & Country Planning Department and became a full-fledged Directorate under the nomenclature of “Office of the Chief Town Planner” in 1984. Again Vide Government Notification No.UDD/Estt-57/07 Dated: Kohima the 21th Nov’ 2008, the nomenclature has been changed to the Directorate of Urban Development.

The Directorate has its subordinate district offices as under:

1.      Dimapur: Office of the Urban Development Officer (UDO).

2.      Mokokchung: Office of the Urban Development Officer (UDO).               

3.      Tuensang: Office of the Assistant Urban Development Officer (AUDO).

4.      Mon: Office of the Assistant Urban Development Officer (AUDO).

5.      Wokha: Office of the Urban Development Officer (UDO).

6.      Phek: Office of the Urban Development Officer (UDO).

7.      Zunheboto: Office of the Urban Development Officer (UDO).

Although some activities have already been extended to the 3-newly created districts, it is yet to open its offices in these new districts. As a temporary arrangement, Kiphire district is been looked after by the AUDO Tuensang, Longleng by UDO Mokokchung, and Peren is looked after by UDO Dimapur. Proposal is under submission to the Government for creation of new posts to enable the Department for posting to these new districts.

 

Location of the Office:

The Office of the Director is presently located below the Office of the Accountant General, Nagaland Kohima. The new Directorate building is under construction in the New Capital Complex which is expected to be completed by later part of 2010. The present office can be reached by local taxi as well as city buses plying from P.R Hill Junction to A.G. The Departmental bus is used for picking and dropping the staffs.

 Address:

Directorate of Urban Development

Nagaland: Kohima

(Below A.G Office)

Kohima: 797001

Ph: (0370)2241147

 

Office Timings:

Summer: 9.30 A.M to 4.30 A.M

Winter: 9: A.M to 4.00 P.M

           (There is no public interview on every Wednesday of the week)

 Vision of the Department:

The Vision of the Urban Development Department is to bring about Planned Development of Towns in Nagaland by way of implementing the Master Plan, Development Plans and other related projects and schemes.  

Functions and Duties:

As enshrined in the Nagaland Town and Country Planning Act 1966, the primary function of the Department is the preparation of Master Plans and Development Plans for development of urban areas of the state. Accordingly, the Department has prepared the Master Plans for all the district headquarters of the State (Except Longleng & Peren) including the   New Capital Complex. However, most of these Master Plans are in the process of revision. The Department also performs the following functions:-

i)                   Implementation of Centrally sponsored schemes under 10% lump sum provision for the North-East States.

ii)                Implementation of Swarna Jayanti Sahakari Rozkar yojana (SJSRY) which is a Centrally Sponsored scheme for Urban Poverty Alleviation which is implemented in the ratio 75:25 between the Central and the State government.

iii)              Nodal Department for Implementation of Jawaharlal National urban renewal Scheme (JNNURM)

iv)              Nodal Department for Urban Infrastructure Development Scheme for Small & Medium Towns (UIDSSMT) and Integrated Housing & Slum Development Programme (IHSDP).

v)                 Implementation of Town Protection Scheme in the entire District Headquarters which is a State-sponsored scheme.

vi)              Implements Development of Small & Medium Towns (DSMT).

vii)            Nodal Department for Asian Development Bank (ADB) assisted project for the North-East capital towns.

viii)         Implementation of Schemes under Systematic Infrastructure Development for Kohima.

ix)               Provide assistance to Local Bodies and Development Authority of Nagaland.

 

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ii)          The powers and duties of its officers and employees.

 

ii) Directorate  Click to read

  

Section 4(1)(b)(iii) of Right to Information Act 2005

iii)        The procedure followed in the decision making process, including channels of supervision and accountability.

Decision Making Process:

All correspondences/papers for the Department are endorsed by the Director to the respective section such as: Establishment, Accounts branch, Technical branch, Urban and Regional Information wing, Technical Branch, UDD Engg Wing from where it is further endorsed to the respective officer concerned. Accordingly the files are processed from each wing with observations and put up to the Director. For all important matters, the Director generally discusses the matter with the concerned officer and takes the final decision.

However incase of all major and important issues, the Department has the tradition of taking collective decision through meeting of the officers. However, the final decision making authority vest with Director.

Project proposals/schemes emerging from the districts are submitted by the respective District Unit Officers, the schemes which are selected generally as per the provision of the guidelines of the schemes. These proposals are then consolidated by the Nodal officer at the head office and forwarded to the Engineering Wing (UDD) for preparation of the necessary technical estimates followed by advertisement of Notice Inviting Tender (NIT) and issue of work order. In the meantime, these consolidated proposals are sent to the government for sanction and Administrative Approval.

Supervision:

At the field level, the concern officers/staffs are responsible for all supervision. Lapses if any are brought to the notice of the concern higher level officer, who in turn brings to the notice of the Director if the need arises. In case of larger projects especially the Centrally Sponsored Schemes, the Director himself along with the officer concern and UDD Engg Wing perform routine visit and supervision which has improved the quality of works satisfactorily over the past few years. Necessary suggestion if any for the improvement of works are generally instructed in such occasions. From time to time, concern officer reports the progress of the works in the form of Quarterly Progress Report to the Head Office. On completion of the works, Completion Certificate is issued on the basis of which final bill is released.

From time to time the Director holds review meeting to monitor the progress of the various programmes and works under the Department.

Accountability:

The officers’ in charge for different works are made accountable for disposal of works on time.

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iv)        The norms set by it for discharge of its functions

From time to time, the Chief Town Planner issues the Notification on distribution of works to various officers/staffs, the details of which is available with the Establishment Branch of the Department.

Similarly under Town Planning Works Division, the Executive Engineer from time to time issues notification on assignment of works to officers and staffs.

In the case of the District Unit Officers, the Officer incharge issues notification from time to time the assignment and distribution of works. 

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v)           The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions.

·        The Nagaland Town and Country Planning Act, 1968,

·        The Nagaland Town and Country Planning Rules 1979

·        Nagaland Engineering Service Rule 2006 Amendment, &  NPWD code

·        Nagaland Government Services Conduct Rules, 1968

·        The Nagaland Services (Discipline & Appeal) Rules 1967

 

vi)        A statement of the categories of documents that are held by it or under its control

Under Establishment:

·        Appointments orders

·        Transfer Posting

·        Seniority List

·        Maintenance of Personal files

·        Records relating to furniture

·        Records relating to vehicles

·        Records relating to stationery

·        Matters relating to Court cases

 

Under Accounts

·        Annual Plans

·        Five Year Plan

·        Sub-allocations

·        Cash books

·        Bill books

·        Records of APRs

Under Technical/planning

·        Maps of all the Townships

·        Master Plans copies

·        Survey Maps

·        Records of Computers and softwares

·        Training records

·        Annual Administrative Reports

·        Library books

·        VIP speeches

Under UDD, Engineering Wing

·        List of employees

·        List of schemes/projects

·        Detail Project Reports

·        Sanction orders

·        Measurement books

·        Cash book

·        Bill book

·        APRs

 

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vii)     The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy for implementation thereof.

N/A  

viii)  A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards , councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public. 

Sl.

No

Name of the Board/Committee

Composition of the Board/Committee

Remark

1

State Urban Development Agency(SUDA)

Chairman-Principal Secretary,

Secretary-Sr. Town Planner,

Members:-

1.Manager, Lead Bank, SBI

2. Representative from Ministry of Urban Employment and Poverty Alleviation

3 NGO Consultant

4. Women Secretary, NBCC

Constituted as per the SJSRY guidelines

2

District Urban Development Agency(DUDA)

Chairman- Add. Deputy Commissioner,

Secretary - Town Planner/Asst. Town Planner

Members:-.

1.ULB Chairman

2.Women Representative

3.One representative from the community development society

 

Constituted as per the SJSRY guidelines

3

Local Development Committee (LDC)

Chairman- Administrative Head Member-Secretary-Town Planner/ATP

Members (3 nos):-

1.      Chairman, Town Committee

2.      Two Government Nominees as members

As per Govt. approved guidelines

 

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ix)      Directory

    DIRECTORY OF OFFICERS AND EMPLOYEES UNDER URBAN DEVELOPMENT

DIRECTORATE

 

x)          

a.      Monthly remuneration of Directorate & District Staff

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xi)       

i)             Budget allocated to each of its agency during 2012-13

Sl. No.

Directorate/Agency/Unit office

Non-Plan

(Amount in lakhs)

Plan

(Amount in lakhs)

1

UD Directorate

277.88

443.00

2

Development Authority of Nagaland, Dimapur.

 

300.00

3

E. E Urban Development

118.77

14892.00

4

Dimapur unit office

50.36

 

5

Mokokchung

53.56

 

6

Tuensang

36.97

 

7

Mon

27.06

 

8

Wokha

26.46

 

9

Zunheboto

24.81

 

10

Phek

26.41

 

                                            Total   -   Rs.    642.28                         Rs.15,635.00

xii)     The manner of execution of subsidy programmes, including the amount allocated and the details of beneficiaries of such programmes

·        Not applicable

xiii)  Particulars of recipient of concessions, permits or authorization granted by it.

·        NOT APPLICABLE

xiv)    Details in respect of the information, available to or held by it, reduced in an electronic form

The following lists of information are available in the electronic format:

·        List of staff/Incumbency list

·        Work Assignment of each staff

·        Works programme

·        Work orders

·        Annual Budget

·        All correspondences originating from the Department.

 

xv)       The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

YES

·        Department notice boards are kept on all floors of the office building displaying office hours.

·        Department maintains a library which can accessed by any person

 

xvi)    The names, designations and other particulars of the Public Information Officers

Public Information Officers:

i)                   First Appellate Authority

Sl.No.

Name of the Public Information Officer

Designation

Place

Contact Number

1

Ken Keditsu

Director

Kohima

0370-2241147(O) 0370-2222846®

2

K Haralu

Program Director (SIPMIU)

Kohima

9436000213

   

 

 

 

 

 

 

The names, designations and other particulars of the Public Information Officers

Sl.

No.

Name of the Public Information Officer

Designation

Place

Contact Number

1

Dr. Toshimanen Ozukum

Addl. Director (MAC)

Kohima

9436815428

2

Zambemo Ngullie

Joint Director (SUDA)

Kohima

0370-2240658 (O)

9436005134

3

T. Temjen. Jamir

Deputy Director (NUIS)

Kohima

9436832035

4

Imtilepden Pongener

Urban Development Officer

Mokokchung & Longleng

9436071114

5

A. Chenithung Lotha

Urban Development Officer

Dimapur

9436001853

6

Pangzangkokba

Assistant Urban Development Officer

Tuensang & Kipherie

9436201434

7

Pat Keyhie

Urban Development Officer

Phek

9436435827

8

Solesul Tholre

Urban Development Officer

Zunheboto

9436061642

9

Khate-u Kezo

Assistant Urban Development Officer

Mon

9856017902

10

Petevelie Khatsu

 

Assistant Urban Development Officer

Wokha

9436017924

11

Temjenrenla

Assistant Director

Peren

9436010930

12

Tarachu Fithu

Assistant Director

Kohima

9436005307

13

Ketouzo Peseyie

E. E. UD

Kohima

9436005484

14

S Imkongangshi Yaden

Secretary, DAN

Dimapur

9436439132

15

Khupi Natso

Addl. Program Director (SIPMIU)

Kohima

9436000456

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 The names, designations and other particulars of the Assistant Public Information Officers

 

Sl.

No.

Name of the Assistant Public Information Officer

Designation

Place

Contact Number

1

Inavi Chophy

P.O.

Kohima

9856984569

2

Wachuse Kathiry

Asst. Director (MAC)

Kohima

9436815428

3

Nyanbemo Ngullie

Computer Assistant (SUDA)

Kohima

9856131775

4

Noleto Visa

Executive Officer (DAN)

Dimapur

9436607408

5

Nell Vasa

Dy. Program Director (SIPMIU)

Kohima

9436004510

6

Imsuyanger

Asst. Engineer UD

Kohima

9436604021

xvii) Such other information

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