Disclosures Under Sec 4 of Right to Information Act 2005
Urban Development Department
Nagaland: Kohima
Right to information and obligations of public authorities
(i) The particulars of its organisation, functions and duties.Click here
(ii) The powers and duties of its officers and employees.Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability;Click here
(iv) The norms set by it for the discharge of its functions;Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;Click here
(vi) a statement of the categories of documents that are held by it or under its control;Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;Click here
(ix) a directory of its officers and employees;Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it;Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form;Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;Click here
(xvi) the names, designations and other particulars of the Public Information Officers;Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year;Click here
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URBAN DEVELOPMENT DEPARTMENT
i) Particulars of the organization, functions and duties
Name of the Organization:
a. Secretariat
The Department of Urban Development is headed by a senior Cabinet Minister of the State who is assisted by Secretary along with a team of officers and staff from Nagaland Civil Service (NCS) and Nagaland Secretariat Service (NSS) cadres (present strength of two NCS officers as Under Secretaries, one NSS officer as Under Secretary, two NSS officers as Section Officers (SO) and four NSS Officers as Junior Section Officer (JSO)) including other Grade-III and Grade-IV staff in the Administrative Department level with its office at Kohima. The Department which functioned under the Planning & Co-ordination Department (General Branch) headed by Development Commissioner was segregated from General Branch during 2006. Since then the Administrative Department functions as an independent and full-fledged Department catering to the need of the people of the state in providing infrastructural facilities to the urban populace in conformity to the various guidelines and safety measures adopted and prescribed by the Government of India.
b. Directorate Office.
The Directorate of Urban Development is headed by Director with its head office at Kohima, which was initially established in 1967 as Town & Country Planning Department and became a full-fledged Directorate under the nomenclature of “Office of the Chief Town Planner” in 1984. Again Vide Government Notification No.UDD/Estt-57/07 Dated: Kohima the 21th Nov’ 2008, the nomenclature has been changed to the Directorate of Urban Development.
The Directorate has its subordinate district offices as under:
1. Dimapur: Office of the Urban Development Officer (UDO).
2. Mokokchung: Office of the Urban Development Officer (UDO).
3. Tuensang: Office of the Assistant Urban Development Officer (AUDO).
4. Mon: Office of the Assistant Urban Development Officer (AUDO).
5. Wokha: Office of the Urban Development Officer (UDO).
6. Phek: Office of the Urban Development Officer (UDO).
7. Zunheboto: Office of the Urban Development Officer (UDO).
Although some activities have already been extended to the 3-newly created districts, it is yet to open its offices in these new districts. As a temporary arrangement, Kiphire district is been looked after by the AUDO Tuensang, Longleng by UDO Mokokchung, and Peren is looked after by UDO Dimapur. Proposal is under submission to the Government for creation of new posts to enable the Department for posting to these new districts.
Location of the Office:
The Office of the Director is presently located below the Office of the Accountant General, Nagaland Kohima. The new Directorate building is under construction in the New Capital Complex which is expected to be completed by later part of 2010. The present office can be reached by local taxi as well as city buses plying from P.R Hill Junction to A.G. The Departmental bus is used for picking and dropping the staffs.
Address:
Directorate of Urban Development
Nagaland: Kohima
(Below A.G Office)
Kohima: 797001
Ph: (0370)2241147
Office Timings:
Summer: 9.30 A.M to 4.30 A.M
Winter: 9: A.M to 4.00 P.M
(There is no public interview on every Wednesday of the week)
Vision of the Department:
The Vision of the Urban Development Department is to bring about Planned Development of Towns in Nagaland by way of implementing the Master Plan, Development Plans and other related projects and schemes.
Functions and Duties:
As enshrined in the Nagaland Town and Country Planning Act 1966, the primary function of the Department is the preparation of Master Plans and Development Plans for development of urban areas of the state. Accordingly, the Department has prepared the Master Plans for all the district headquarters of the State (Except Longleng & Peren) including the New Capital Complex. However, most of these Master Plans are in the process of revision. The Department also performs the following functions:-
i) Implementation of Centrally sponsored schemes under 10% lump sum provision for the North-East States.
ii) Implementation of Swarna Jayanti Sahakari Rozkar yojana (SJSRY) which is a Centrally Sponsored scheme for Urban Poverty Alleviation which is implemented in the ratio 75:25 between the Central and the State government.
iii) Nodal Department for Implementation of Jawaharlal National urban renewal Scheme (JNNURM)
iv) Nodal Department for Urban Infrastructure Development Scheme for Small & Medium Towns (UIDSSMT) and Integrated Housing & Slum Development Programme (IHSDP).
v) Implementation of Town Protection Scheme in the entire District Headquarters which is a State-sponsored scheme.
vi) Implements Development of Small & Medium Towns (DSMT).
vii) Nodal Department for Asian Development Bank (ADB) assisted project for the North-East capital towns.
viii) Implementation of Schemes under Systematic Infrastructure Development for Kohima.
ix) Provide assistance to Local Bodies and Development Authority of Nagaland.
ii) The powers and duties of its officers and employees.
Secretariat
Sl. No.
Name of the Officer
Designation
Powers and Duties
1.
Norman Putsure
Secretary
Administrative Head of Urban Development Department
2.
Renabomo Odyuo
Under Secretary ‘A’
Urban Development Department
3.
Virul Kikhi
Under Secretary ‘B’
--do--
4.
Tsobahu Rhakho
Section officer
--do--
5.
Margaret Kerhü-o
Jr. Section Officer
--d0--
6.
Arenla Lkr
Jr. Section Officer
--do--
7.
Kewibamdi
Secretariat Assistant
--do--
8.
Kenesie-ü
Typist
--do--
9.
Pukhalu
Office Peon
--do--
10.
Kenilhounuo
Office Peon
--do—
11.
Kesheneile
Steno Gr.-I
--do--
12.
Lothunglo
Steno Gr.-III (C)
--do--
13.
Ramesh
Office peon
--do--
14.
Siekeso Angami
Office peon
--do--
15.
I. Imti Jamir
Office Peon
--do—
16.
Pfüneikho
Office Peon
--do—
17.
Tsuzole
Office Peon
--do--
18.
Limawapang Jamir
Under Secretary
Municipal Administration Cell (MAC)
19.
Sentiyanger Pongen
Section Officer
--do—
20.
Imsunaro Imchen
Jr. Section Officer
--do--
21.
Kezin Newmai
Jr. Section Officer
--do--
ii) Directorate Click to read
Section 4(1)(b)(iii) of Right to Information Act 2005
iii) The procedure followed in the decision making process, including channels of supervision and accountability.
Decision Making Process:
All correspondences/papers for the Department are endorsed by the Director to the respective section such as: Establishment, Accounts branch, Technical branch, Urban and Regional Information wing, Technical Branch, UDD Engg Wing from where it is further endorsed to the respective officer concerned. Accordingly the files are processed from each wing with observations and put up to the Director. For all important matters, the Director generally discusses the matter with the concerned officer and takes the final decision.
However incase of all major and important issues, the Department has the tradition of taking collective decision through meeting of the officers. However, the final decision making authority vest with Director.
Project proposals/schemes emerging from the districts are submitted by the respective District Unit Officers, the schemes which are selected generally as per the provision of the guidelines of the schemes. These proposals are then consolidated by the Nodal officer at the head office and forwarded to the Engineering Wing (UDD) for preparation of the necessary technical estimates followed by advertisement of Notice Inviting Tender (NIT) and issue of work order. In the meantime, these consolidated proposals are sent to the government for sanction and Administrative Approval.
Supervision:
At the field level, the concern officers/staffs are responsible for all supervision. Lapses if any are brought to the notice of the concern higher level officer, who in turn brings to the notice of the Director if the need arises. In case of larger projects especially the Centrally Sponsored Schemes, the Director himself along with the officer concern and UDD Engg Wing perform routine visit and supervision which has improved the quality of works satisfactorily over the past few years. Necessary suggestion if any for the improvement of works are generally instructed in such occasions. From time to time, concern officer reports the progress of the works in the form of Quarterly Progress Report to the Head Office. On completion of the works, Completion Certificate is issued on the basis of which final bill is released.
From time to time the Director holds review meeting to monitor the progress of the various programmes and works under the Department.
Accountability:
The officers’ in charge for different works are made accountable for disposal of works on time.
iv) The norms set by it for discharge of its functions
From time to time, the Chief Town Planner issues the Notification on distribution of works to various officers/staffs, the details of which is available with the Establishment Branch of the Department.
Similarly under Town Planning Works Division, the Executive Engineer from time to time issues notification on assignment of works to officers and staffs.
In the case of the District Unit Officers, the Officer incharge issues notification from time to time the assignment and distribution of works.
v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions.
· The Nagaland Town and Country Planning Act, 1968,
· The Nagaland Town and Country Planning Rules 1979
· Nagaland Engineering Service Rule 2006 Amendment, & NPWD code
· Nagaland Government Services Conduct Rules, 1968
· The Nagaland Services (Discipline & Appeal) Rules 1967
vi) A statement of the categories of documents that are held by it or under its control
Under Establishment:
· Appointments orders
· Transfer Posting
· Seniority List
· Maintenance of Personal files
· Records relating to furniture
· Records relating to vehicles
· Records relating to stationery
· Matters relating to Court cases
Under Accounts
· Annual Plans
· Five Year Plan
· Sub-allocations
· Cash books
· Bill books
· Records of APRs
Under Technical/planning
· Maps of all the Townships
· Master Plans copies
· Survey Maps
· Records of Computers and softwares
· Training records
· Annual Administrative Reports
· Library books
· VIP speeches
Under UDD, Engineering Wing
· List of employees
· List of schemes/projects
· Detail Project Reports
· Sanction orders
· Measurement books
· Cash book
· Bill book
· APRs
vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy for implementation thereof.
N/A
viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards , councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
Sl.
No
Name of the Board/Committee
Composition of the Board/Committee
Remark
1
State Urban Development Agency(SUDA)
Chairman-Principal Secretary,
Secretary-Sr. Town Planner,
Members:-
1.Manager, Lead Bank, SBI
2. Representative from Ministry of Urban Employment and Poverty Alleviation
3 NGO Consultant
4. Women Secretary, NBCC
Constituted as per the SJSRY guidelines
2
District Urban Development Agency(DUDA)
Chairman- Add. Deputy Commissioner,
Secretary - Town Planner/Asst. Town Planner
Members:-.
1.ULB Chairman
2.Women Representative
3.One representative from the community development society
Constituted as per the SJSRY guidelines
3
Local Development Committee (LDC)
Chairman- Administrative Head Member-Secretary-Town Planner/ATP
Members (3 nos):-
1. Chairman, Town Committee
2. Two Government Nominees as members
As per Govt. approved guidelines
a. DIRECTORY OF OFFICERS AND STAFF UNDER URBAN DEVELOPMENT DEPARTMENT & MUNICIPAL CELL (SECRETARIAT).
Sl. No.
Name of Govt. Employee
Present Post held
Phone No.
1.
Norman Putsure
Secretary
9862008068
2.
Renabomo Odyuo
Under Secretary ‘A’
9436063756
3.
Virul Kikhi
Under Secretary ‘B’
9436001963
4.
Tsobahu Rhakho
Section Officer
9856021665
5.
Margaret Kerhü-o
Jr. Section Officer
9436005513
6.
Arenla Lkr
Jr. Section Officer
9856259411
7.
Kewibamdi
Secretariat Assistant
9436830069
8.
Kenesie-ü
Typist
9436614995
9.
Pukhalu
Office Peon
9436609329
10.
Dzüvino
Office Peon
11.
Keneilhounuo
Office Peon
12.
Kesheneile
Steno Gr.-I
9436071503
13.
Lothunglo
Steno Gr.-III (C)
9863279100
14.
Ramesh Das
Office peon
9856306976
15.
Siekeso Angami
Office peon
16.
I. Imti Jamir
Office Peon
9856728176
17.
Tsuzole
Office Peon
9856484083
18.
Pfüneikho
Office Peon
9856282172
19.
Limawapang Jamir
Under Secretary (MAC)
9856235320
20.
Sentiyanger Pongen
Section Officer (MAC)
9856881811
21.
Imsunaro Imchen
Jr. Section Officer (MAC)
9436000450
22.
Kezin Newmai
Jr. Section Officer (MAC)
9436212153
DIRECTORY OF OFFICERS AND EMPLOYEES UNDER URBAN DEVELOPMENT
x) Monthly remuneration of Staff in Head Office
Monthly remuneration of Urban Development Department & Municipal Cell (Secretariat) Officers & staff
Sl. No.
Name of Govt. Employee
Designation
Pay Scale
Total Monthly emolument (as on 01.03.2010)
1.
Norman Putsure
Secretary
42600/-
97000/-
2.
Renabomo Odyuo
Under Secretary ‘A’
10650/-
28690/-
3.
Virul Kikhi
Under Secretary ‘B’
10000/-
27250/-
4.
Tsobahu Rhakho
Section Officer
7300/-
19044/-
5.
Margaret Kerhü-o
Jr. Section Officer
7300/-
19044/-
6.
Arenla Lkr
Jr. Section Officer
6350/-
16578/-
7.
Kewibamdi
Secretariat Assistant
5000/-
13420/-
8.
Kenesie-ü
Typist
3000/-
Fixed
9.
Pukhalu Khulu
Office Peon
3875/-
10447/-
10.
Dzüvino
Office Peon
3875/-
10447/-
11.
Keneilhounuo
Office Peon
--do--
--do--
12.
Kesheneile
Steno Gr.-I
11700/-
30111/-
13.
Lothunglo
Steno Gr.-III (C)
3000/-
Fixed
14.
Ramesh
Office peon
3875/-
10447/-
15.
Siekeso Angami
Office peon
--do--
--do--
16.
I. Imti Jamir
Office Peon
--do—
--do--
17.
Pfüneikho
Office Peon
--do—
--do—
18.
Tsuzole
Office Peon
--do--
--do—
19.
Limawapang Jamir
Under Secretary (MAC)
11950/-
31000/-
20.
Sentiyanger Pongen
Section Officer (MAC)
7300/-
19044/-
21.
Imsunaro Imchen
Jr. Section Officer (MAC)
6050/-
16254/-
22.
Kezin Newmai
Jr. Section Officer (MAC)
6050/-
16254/-
a. Monthly remuneration of Directorate & District Staff
Click here to read
xi) Budget allocated to each of its agency during 2008-09
a. The year 2008-09:
Head of Account
Expenditure figures
REVENUE SECTION
PLAN
NON-PLAN
2217- URBAN DEVELOPMENT
80 - General
001- Direction & Administration
001(01)- Direction
Salaries
9800347.00
Salaries
9800347.00
Wages
310000.00
T.E
409000.00
O.E.
149968.00
68000.00
M.V
2999911.00
185862.00
Rent, Rates & Taxes
Total 001(01)
3149879.00
10773209.00
001(2)- Subordinate Establishment
Salaries
12271524.00
Wages
211000.00
Travel Expenses
340000.00
Office Expenses
149102.00
141421.00
Motor Vehicles
210700.00
236087.00
Rent, Rates & Taxes
89550
Machineries & Equipments
2630000.00
41989
Other Charges
(a) Master Plan
6099995.00
(b) UIS -Urban Informatics System
475000.00
(c ) Capacity Building
500000.00
Total -
10064797.00
13331571.00
191-02-000- Assistant to Urban Local Bodies
800- (2) Engineering Cell
Salaries
6077000.00
Wages
Travel Expenses
202000.00
Office Expenses
50000.00
7987.00
Motor Vehicles
99568.00
45500.00
Total -
149568.00
6332487.00
800-(3)Nagaland State Finance Commission
Salaries
1236916.00
Wages
79000.00
Office Expenses
748012.00
Motor Vehicles
106314.00
Total -
2170242.00
800- (01) Town Planning
Salaries
Wages
Travel Expenses
Office Expenses
Total -
Grants to Municipalities 80-General, 191(3)
100000.00
Total -
13364244.00
32707509.00
Department figures
Head of Account
CAPITAL SECTION
PLAN
NON-PLAN
4217- Capital Outlay on Urban Development
4217-01-800(5)- SJSRY
7500000.00
4217-60-051(1)(i) Soil Stabilization
59524787.00
4217-60-051(1)(b)- Lea Associate
1503000.00
4217-60-051(1) (c ) -Construction of Bye Pass Road
7610800.00
051 (2) – Town Protection Works
10000000.00
051 (3) – Other Building
13000000.00
051 (6) – Development of Small & Medium Towns and Administrative head Quarters
89999646.00
051 (10) – Construction of Convention Centre at Kohima
59812425.00
051 (11) – Systematic Infrastructure Development in New Secretariat Complex
10000000.00
051 (13) –Special Development for Nagaland (State Share)
178874365.00
60-190 -Communitisation of Public Inst/Amenities & Services
20000000.00
190 (1) – Investment to DAN
27162910.00
4217-60-190- ADB
85500000.00
4217-60-051(14) -JNNURM
277826000.00
Total-
848313933.00
Grant Total -
875042421.00
32707509.00
a. The year 2009-10:
Sl. No
Agency/Unit office
Amount ( In lakhs)
PLAN
NON PLAN
1
Directorate/Head office
1651.73
146.86
2
SUDA
30.79
-
3
Development Authority of Nagaland
300.00
-
4
E.E/Town Planning Work Division
11958.84
63.69
5
Dimapur Unit Office
0.80
28.55
6
Mokokchung
0.52
33.94
7
Tuensang
0.25
22.22
8
Mon
0.20
15.77
9
Wokha
O.20
13.61
10
Zunheboto
0.5
13.11
11
Phek
0.15
13.71
TOTAL
13943.63
368.49
xii) The manner of execution of subsidy programmes, including the amount allocated and the details of beneficiaries of such programmes
· Not applicable
xiii) Particulars of recipient of concessions, permits or authorization granted by it.
· NOT APPLICABLE
xiv) Details in respect of the information, available to or held by it, reduced in an electronic form
The following lists of information are available in the electronic format:
· List of staff/Incumbency list
· Work Assignment of each staff
· Works programme
· Work orders
· Annual Budget
· All correspondences originating from the Department.
xv) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.
YES
· Department notice boards are kept on all floors of the office building displaying office hours.
· Department maintains a library which can accessed by any person
xvi) The names, designations and other particulars of the Public Information Officers
Public Information Officers:
i) a. Secretariat
First Appellate Authority:
Sl.
No.
Name of the First Appellate Authority
Designation
Place
Contact Number
1
Norman Putsure
Secretary
Kohima
0370-2270279(O)
9862008068
Public Information Officers/Asst. Public Information Officers:
Sl.
No.
Name of the Public Information Officer/Asst. Public Information Officer
Designation
Place
Contact Number
1
Renabomo Odyuo
PIO & Under Secretary ‘A’
Kohima
9436063756
2
Virul Kikhi
APIO & Under Secretary ‘B’
Kohima
9436001963
b. Directorate office.
First Appellate Authority
Sl.
No.
Name of the First Appellate Authority
Designation
Place
Contact Number
1
Ken Keditsu
Director
Kohima
0370-2241147(O)
0370-2222846(R)
Public Information Officers:
Sl.
No.
Name of the Public Information Officer
Designation
Place
Contact Number
1
Zambemo Ngullie
Joint Director
Kohima
0370-2241147(O)
9436005134
2
A. Chenithung Lotha
UDO
Dimapur
3
Lanukaba Ozukum
Joint Director
Mokokchung
9436002457
4
Imtilepten
UDO
Wokha
9436071114
5
Khate-u Kezo
AUDO
Mon
9862259025
6
Pangzangkoba
AUDO
Tuensang
7
Pat Keyhie
UDO
Phek
9436435827
8
Solesul
UDO
Zunheboto
9436061642
9
Kezhochole Rhetso (APIO)
Assistant Director
Kohima
9436831963